Definition of Demonstrated Need to Know
FERPA allows the disclosure of education records without the students consent to school officials with a demonstrated need to know. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement personnel and Counseling and Health staff); a person or company with whom the University has contracted; a person serving on the governing or advising boards for the university; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a demonstrated need to know if the official needs to review an education record in order to fulfill his or her professional responsibility.
The University has designated the UWGB Alumni Association as a School Official. The University reserves the right to disclose a student’s personally identifiable information to the Alumni Association in recognition that they are performing the legitimate educational interest of supplying educational resources necessary for the University to carry out its mission.
Some other exceptions or circumstances when the University may disclose education records include: