Undergraduate Satisfactory Academic Progress (SAP)
The Financial Aid Office will measure, after each term of attendance, whether or not you are meeting SAP (see Elements of SAP for helpful terms and general information). The standards measured are as follows:
- Cumulative GPA: Students must achieve and maintain a minimum cumulative GPA of 2.0 by the end of their 4th term at UW-Green Bay.
- Cumulative Completion Rate: Students must pass 67% of the overall credits attempted (see Elements of SAP). Attempts are counted regardless of whether or not aid was received for that term and will include all credits, including test, transfer, etc.
- UW-Green Bay Completion Rate: In addition to the cumulative completion rate (above), students must pass 50% of their UW-Green Bay credits attempted (see Elements of SAP). Attempts are counted regardless of whether or not aid was received for that term.
- Cumulative Attempted Credit Maximum: Students must graduate with attempted credits (see Elements of SAP) within 150% of a published program's length. An undergraduate degree at UW-Green Bay requires 120 credits. Students are limited to 150% of that, or 180 credits. If any UW Green Bay program has a published length other than 120 credits, the maximum timeframe calculated will be based on that.
Other Eligibility Factors/Considerations
The University has instituted an Academic Forgiveness policy based on a student meeting certain eligibility criteria. The SAP policy, however, cannot ignore or forgive a student's prior academic work when measuring a student's aid eligibility. Therefore, although the University may allow you to continue taking coursework through this policy, your aid eligibility is determined based on your full academic record. A student may still appeal for extenuating circumstances following the appeal procedure outlined in Regaining Eligibility; however time away cannot be the sole reason for submitting an appeal.
In some cases students may decide to pursue multiple majors or will decide to change their majors. Students who attempt to do so will still be monitored for maximum timeframe limitations in the same manner as all students. Depending on the timing of the change and/or the difference between the majors, length of time may be a problem for students and a loss of aid eligibility may result. Carefully review your situation to prevent loss of eligibility before the completion of any degree requirements. It is important to note as well that, per regulation, once it has been determined a student has met the graduation requirements in a degree program, their aid eligibility will cease.
If you have a Consortium Agreement on file for a given semester, those credits will count as credits attempted but not completed until an official transcript is reviewed by the Registrar's Office. Be sure to submit a transcript as soon as your class(es) are finished. Consortium credits will impact the maximum timeframe and completion rate measurements. Since gpa does not transfer from other universities, grades from Consortium Agreement credits will not affect your cumulative gpa at UW-Green Bay.
Once you have completed a Bachelor's degree, your financial aid options will be limited. Students who have completed an undergraduate degree at UW-Green Bay are not eligible for aid through UW-Green Bay in order to pursue an additional major. If, however, you are returning to pursue another degree AND have been admitted into that degree program, you may have limited eligibility before the cumulative attempted credit maximum is reached. The same will apply for students who have their degree from another institution.
The ability to repeat coursework is defined by institutional policy. However, repeated coursework may have an impact on your SAP status. Successfully repeating a course can help raise your cumulative gpa (i.e. to reach the cumulative 2.0 standard). The grade from your most recent attempt replaces the prior grade and is used to determine cumulative gpa. However, each time you take a course it counts toward your attempted credit limit. The initial attempt will count as will any repeated attempt. Multiple attempts and repeats may result in reaching the cumulative attempted credit limit before degree requirements are met. Seeking guidance from a program or academic advisor prior to repeating a course may be beneficial.
- In some cases, a student may not be eligible for aid to repeat a course. You should review the Repeating Coursework Policy, to help you determine aid eligibility if you are thinking of repeating a course.
As noted under Elements of SAP, incomplete grades count as attempted credits and therefore affect the measurements of completion rate and maximum timeframe. Students that do not complete the coursework in the time allowed by institutional policy will have the “I” lapse to an “F”. That “F” will then also affect the cumulative gpa measurement.
Remedial and Pass/No Credit courses
Remedial courses taken as well as courses taken for Pass/No Credit (P/NC) will count as part of a student’s enrollment and toward the attempted credit maximum (maximum timeframe). Courses taken as P/NC do not have a grade “value” associated with them and therefore have no impact on gpa.
All accepted transfer/test credits will be counted as attempted and completed credits when measuring cumulative completion rates and attempted credit maximums. Transfer students are encouraged to meet with an academic program adviser early in their career at UW-Green Bay in order to ensure proper course selection and to develop a plan for efficient program completion. SAP standards will remain the same for these students.