Residence Life Housing Contract
Table of Contents
- Contract Terms
- University Agrees
- Resident Agrees
- Assignment Policy
- Apartment or Room Changes
- Termination of Contract
- Refund and Forfeiture
- Contract Assignments
- Damages and Costs
- Break Periods and Summer
- Check-in and Check-out
- Room Entry
- Disruption to the Community
- Disciplinary Action
- Personal Property
- Contract Changes
- Facility Repairs
This contract, the regulations, policies and procedures summarized within the Residence Life web site, the Contract Acceptance and the Rate Schedule constitute the University of Wisconsin-Green Bay Residence Life service contract for single student housing. The services described in this agreement are offered under the terms and conditions stated in this document.
Your online acceptance of the housing contract means that you have read,
understand, and agree to all of the terms and conditions of the contract.
This contract will become legally binding on both parties at the time of
contracting online and payment of the advance deposit by the due date established by the Office of Residence
- ELIGIBILITY: Housing residents must be an enrolled student taking courses at the University of Wisconsin-Green Bay or be determined to be otherwise eligible by the Residence Life Director. Eligibility may be extended to students of other than University education programs through Regent approval. Preference will be given to full time students. The Residence Life Office reserves the right to terminate your contract if you are registered for, or your credit load is reduced to, six credits or less unless continued residency is determined warranted by the Residence Life Director or his/her designee. The six credit requirement does not apply during the summer term.
- CONTRACT TERMS: This contract is for the full academic year or summer session as indicated on the Contract Acceptance Form and cannot be terminated or cancelled except under the conditions cited in Item 11, Termination of Contract. If entered into after the start of the academic year, this agreement applies only to the balance of the current academic year.
- UNIVERSITY AGREES: The University Residence Life Office, hereinafter called "the Residence Life Office," an agent of the University of Wisconsin-Green Bay, agrees to furnish you housing under the terms and conditions stated herein and described in the informational materials accompanying this document, which are by reference made a part of this agreement.
- RESIDENT AGREES: You agree to make payments of all housing fees specified in Payment section of this agreement, to observe all rules and regulations of the University of Wisconsin-Green Bay and the Residence Life Office that are by reference a part of this contract, and to honor the terms and conditions stated in this contract. Housing policies can be found on the Residence Life website, and University policies on Dean of Students website.
- RATES: The Residence Life Office reserves the right to adjust contract rates during the term of this contract and you agree to pay the rates as adjusted. Rates may be adjusted annually as approved by the Board of Regents. Rates can be found on the Residence Life web site.
- PAYMENT: Payment will be made in accordance with the Rate Schedule.
- INDEBTEDNESS: Failure to satisfy the financial obligations accrued under this agreement may result in the denial of issuance or transfer of grade transcripts and/or enrollment; denial of reassignment; and/or eviction, pursuant to University rules and regulations governing the imposition of these sanctions.
- ASSIGNMENT POLICY: The Residence Life Office will not discriminate in assignment to University residences on the basis of race, color, religion, disability, national origin or ancestry. The Residence Life Office will assign students admitted to the University to rooms based on their date contracted for housing. Failure to honor assignment preferences will not void the contract. The Residence Life Office reserves the right to change apartment, room or building assignments, to assign roommates, or to consolidate vacancies by requiring residents to move from single occupancy of double rooms to double occupancy. The Residence Life Office also reserves the right to consolidate students together in temporary housing accommodations in the event of unforeseen emergency.
- APARTMENT OR ROOM CHANGES: Room changes are generally permitted at designated times during the contract period with prior written authorization from the Residence Life Office. Unauthorized changes or failure to move out of an accommodation at the designated time may result in a $50.00 service charge to you, being required to move back to your authorized assignment and/or disciplinary action.
- DEPOSIT: An advance deposit of $225 must be paid when contracting online. $25 of the advance deposit will be retained by the Residence Life Office as a contract processing fee. The remaining $200 of the advance deposit will be transferred from one contract period to the next upon recontracting, or returned after final checkout unless it becomes necessary to withhold the advance deposit to cover other University obligations incurred by you or arising under the terms of this Agreement.
TERMINATION OF CONTRACT: This
contract is not cancelable except as provided in this section.
Financial penalties associated with cancellations are specified in
Item 12, Refund and Forfeiture Policies of this Agreement. Residents are advised to not sign legally-binding lease
agreements with off-campus landlords until officially released from
an on-campus housing contract.
- Mandatory Termination. Termination of this contract is mandatory if you lose eligibility as defined under Item 1, Eligibility.
- Requested Termination. You may apply to the Residence Life Office for release from your contractual obligation, however the Residence Life Office retains the right to grant or deny any release. A request for contract release must be made by submitting an online request
- Termination by the University. The Residence Life Office may terminate the agreement under the following circumstances:
- Exigency. The Residence Life Office may terminate or temporarily suspend performance of any part of this agreement without notice in the event of an exigency making continued operation or student housing not feasible or when the Residence Life Office believes a resident of a temporary assignment cannot be placed within a reasonable time period.
- Violation of Rules and Regulations. The Residence Life Office may terminate this agreement if you are found to have violated rules or regulations listed or referred to in this agreement. Disciplinary dismissal from the University or University housing will subject you to forfeiture of the advance deposit. If the contract is terminated for disciplinary reasons any time during the academic year, you may not return to University housing for the following academic year.
- Failure to Comply with Contract. If you fail to comply with any portion of this agreement or a prior contract you held with the Residence Life Office, the Residence Life Office may terminate this contract with appropriate notice. The Residence Life Office may also terminate this contract if you have unpaid charges from a previous agreement with the Residence Life Office.
- You may lose your employment with the Residence Life Office if your housing contract is terminated.
- REFUND AND FORFEITURE POLICIES:
Students leaving the University housing without being granted a "contract termination" by the Residence Life Office are responsible for the full cost of the original contract.
- A contract termination granted after the start of the contract date for any of the following documented reasons subjects you to forfeiture of your advance deposit as a Contract Termination Fee: a waiting list situation permits a release; withdrawal from the University; being dropped from the University at the end of the first semester or summer sessions; transfer to another college or university.
- A contract termination granted for any of the following reasons will subject you to no forfeiture: denial of admission to the University; being dropped from the University at the end of the academic year; assignment to, or participation in, a University-sponsored internship, research, or exchange program which requires living more than 30 miles from the UW-Green Bay campus (2420 Nicolet Drive); serious illness or injury to yourself or a member of your immediate family or death in your immediate family which prevents attendance at the University of Wisconsin-Green Bay; marriage; or armed forces conscription.
- A contract termination because of administrative dismissal or disciplinary dismissal from the University and/or University residence may subject you to forfeiture of your advance deposit as a Contract Termination Fee.
- Students granted a contract termination after the start of the contract will be refunded any unused housing payments on a prorated basis according to the Rate Schedule provided. Appropriate checkout procedures must be observed in accordance with Item 18, Check-In and Check-out of this Agreement. No refunds will be made for departures during the last four weeks of the first or second semester.
- A portion or all of any contract payment may be forfeited as full or partial payment to cover unpaid charges from present or previous Residence Life agreements or the cost of repairs, replacement, or labor caused as a result of damage by you.
- New incoming freshmen will forfeit the entire advance deposit amount if a contract is cancelled after May 1. All other students will forfeit the entire advance deposit amount upon contract cancellation regardless of the date, except for reasons identified in 12.B. above.
- The advance deposit will be transferred from one contract period to the next upon reapplication, and will be returned approximately six weeks after formal non-returning check-out procedures.
- You may be assessed damage and/or cleaning fees based on the condition of your apartment/room at any point during the contract period and upon checkout.
- CONTRACT ASSIGNMENTS: This contract cannot be assigned by you to any other person. You may not sublet any part of the premises. You may not allow another person to reside in your room/apartment who is not assigned by the Residence Life Office.
- LIABILITY: The Board of Regents of the University of Wisconsin, its officers, employees, and agents and the UW-Green Bay Residence Life Office are not liable for property belonging to you which may be lost, stolen, or damaged in any way anywhere on the premises, including storage facilities, unless caused by negligence of a University employee. You agree to hold harmless the University, the Residence Life Office, its officers, employees and agents and to indemnify them for, any claims for damages sustained by you or others in your room as a result of acts or omissions relating to any changes or modifications made by you to your room or furnishings such as the construction of lofts, bunk beds, bookshelves, partitions or other structures. This makes you financially responsible to the University, in the event a person who is injured by a hazard constructed by you claims that the University is liable for damages. You cannot modify the basic apartment/room or furniture structure at any time without prior permission from the Residence Life Director, except as described on the bunk/loft information pertaining to your specific building.
- DAMAGES AND COSTS: You agree to pay for any damages to the building, including fire damage, and for damaged or missing furniture, lost University property, or service costs caused by you to University residences because of your actions, neglect or intent. You will be billed for damage to the furnishings, buildings, or other University property or equipment. Such charges must be paid within 15 days after billing. Where two or more residents occupy the same apartment or room and responsibility for damage or loss in the room cannot be ascertained by the Residence Life Office after giving you an opportunity to explain the damage or loss, the cost of damage or loss may be divided and assessed equally between or among the residents of the apartment or room. Damage and theft to common areas of a building may be divided among all residents of that building or portion of the building. Advance deposits will be used by the University and applied to any outstanding accounts.
- SEMESTER BREAK PERIODS AND SUMMER: You may occupy your apartment/room during winter, spring, and other recess periods during the academic year at no additional charge to the academic year housing contract. You may also contract to live on campus during the summer period, for an additional contract fee, regardless of whether or not you are enrolled in summer courses, as long as you are either graduating at the end of the summer term, enrolled in courses for the fall semester, or with the permission of the Residence Life Director or designee. All policies of the academic year housing contract, including termination and forfeiture policies, apply to the summer housing contract. Services provided by the staff may be at a reduced level during recess and summer periods.
- VACATING: You will vacate the
premises within the time frame indicated in your assignment letter.
Special consideration may be given to graduating seniors if there is a
conflict with the date of commencement. Special exceptions may only be
made by the Residence Life Director or designee.
- CHECK-IN AND CHECK-OUT:
Upon moving into your room/apartment, you must check-in and complete a Room Condition Report using Express Check-In, which will be an accurate and complete record of the contents and condition of the assigned room. When vacating your room/apartment, you must check-out and report any changes online with Express Check-Out, which will serve as the basis for charges or refunds if appropriate. You agree to follow the proper check-out procedures when vacating the premises, which include removing waste and debris and leaving the room in an acceptable, clean condition. Failure to officially check-in, complete a Room Condition Report, check-out, and/or report changes in your Room Condition Report, will result in a $50 charge. Should extra cleaning by Residence Life personnel be required because of poor housekeeping by you, a service charge will be assessed.
- ROOM ENTRY: University officials may enter your room for serious life or health-threatening emergencies at any time including over break periods. Authorized personnel may enter your room during annual safety inspections, to perform requested, preventative, prescheduled or emergency maintenance, or, in the absence of occupants of the room, to silence a disruptive noise. When possible, advance notice of room entry will be given. Residence Life employees are required to report any violations of the terms of this agreement they may observe when in your room. Rooms may be searched by appropriate legal agencies with a warrant or with your permission. Room inspections will occur when you have given permission or when staff have reasonable evidence to believe a search is necessary to resolve a serious life or health threatening situation. Property may be seized and removed from your room when it constitutes an imminent danger or when it is University-owned property.
- DISRUPTION TO THE COMMUNITY:
Disruptive, dangerous, excessively noisy behavior, or behavior which
intimidates, harasses or hazes other people or interferes with the quiet
enjoyment of the premises by residents is prohibited. Residents who
engage in the behaviors listed below will be subject to serious
disciplinary action on a first offense, including immediate temporary
suspension and restriction from campus residences, permanent dismissal
and restriction from campus residences, or suspension or expulsion from
the University. University Police will be notified in most instances and
civil and criminal charges may be made in addition to University
- Possessing and/or hosting a party in which a keg, barrel or common source of alcohol is present.
- Possessing, using and/or intending to deliver marijuana, narcotics or dangerous drugs
- Possessing and/or using firearms or any other item designed for the purpose of being used as a weapon, including stun guns, knives, swords, nun-chucks, and bows and arrows.
- Inappropriate use of pepper spray.
- Possessing and/or using fireworks or explosives. Violations of this rule include, but are not limited to, discharging or in any way attempting to discharge types of manufactured or homemade fireworks or explosives in, out of, or adjacent to a residence.
- Persons placing false fire alarms, interfering with a fire alarm system, fire suppression system, interfering with firefighters, or tampering with or removing firefighting equipment, are subject to prosecution under Wisconsin Statues and disciplinary action by the Residence Life Office or the University.
- Setting fires.
- Interfering with the security system, tampering with door locks, tampering with elevators, altering or duplicating University keys. Violations of this rule include, but are not limited to, jamming/tying doors shut; taping open door locks; duplicating and/or giving your access card to others; tampering with elevator control panels; forcing doors open or preventing them from opening or latching.
- Causing significant damage to residential facilities.
- Hacking or attempting to disrupt computer networks at the University or University residences.
- Throwing or dropping objects out of windows, or climbing in and out of windows.
- Theft of residents', community, and/or University property.
- Assault/battery against another individual. Violations of this rule include but are not limited to, threatening another person with physical harm verbally or physically, or touching another person with or without a weapon, in a manner that is aggressive and threatening.
- Interfering with a staff member engaged in the performance of his/her duties. Interference includes, but is not limited to, verbal abuse, physical intimidation or use of physical force, and the display of demeaning or humiliating visual materials.
- Any other conduct threatening the physical health or safety of self or others.
- DISCIPLINARY ACTION: If you are involved in disciplinary action for a violation of the rules and regulations, you will be afforded the following: a) a written notice of the charges against you; b) sufficient time to prepare a response to the charges; c) timely adjudication; and, d) an opportunity to appeal to a higher administrative authority.
- PERSONAL PROPERTY: The Residence Life Office shall, without liability, have the right to dispose of any personal property left on the premises 60 days after the end of this contract. During such 60-day period, the University of Wisconsin Board of Regents, UW-Green Bay, the Office of Residence Life and its officers, employees and agents will not be responsible for damage or theft of the property.
- CONTRACT CHANGES: Changes may not be made in the terms and conditions of this agreement without the agreement and written permission of the Residence Life Director.
- FACILITY REPAIRS/IMPROVEMENTS: The Office of Residence Life reserves the right to make repairs or improvements to the facilities and residents' rooms during occupancy and non-occupancy periods.
The Office of Residence Life, during the term of this contract, may make changes in the rules and regulations. Residents will be notified by campus email and/or residence bulletin boards one week before the changes become effective. If the health or safety of persons using the facilities may be adversely affected by the delay, implementation may be immediate.
If you are charged with violating the terms of the University's housing contract and the regulations based upon it, you will be granted due process through the Office of Judicial Affairs or through a housing contract disciplinary process. If you do not uphold the terms of the agreement outlined in this contract, the Residence Life Office may terminate your housing contract in accordance with procedures stated in this document and UWS 17 (Non-Academic Misconduct Disciplinary Procedures).
Under terms of the housing contract, you are considered a contract licensee. Termination of your housing status due to breach of contract is not considered denial of your right to an education. Regulations are separate from and in addition to UWS 17 (Non-Academic Misconduct Disciplinary Procedures) and UWS 18 (Conduct on University Lands) and of civil and criminal codes. Some violations may result in actions under all of these stipulations.