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Career Opportunities

Business Affairs

Accounts Payable (Two Vacancies)

Posting Date

11/15/2021 12:00:00 AM

Position Information

Working Title:  Travel Coordinator & Accounts Payable and Accounts Payable Specialist
UW System Title:  Financial Specialist II

Essential Job Functions

These positions report to the Assistant Controller. 

Travel Coordinator & Accounts Payable: This position is responsible for performing, under general supervision, audit and approval of payments to individuals, interpretation and enforcement of travel policies, management of the campus's corporate card program with US Bank, and other accounting duties. This position will serve as the primary contact for all travel related items to the UW Green Bay Campus including the use of the TravelWise system, maintenance of the travel reimbursement and travel advance module in Peoplesoft SFS, interpretation of policy, recommendations for compliant travel, and guidance for reimbursement. This position will also process journal entries related to reconciling travel general ledger account. This position has a shared responsibility for support of campus accounts payable. This includes invoice audit and approval and accounts payable support to various departments on campus.

Accounts Payable Specialist: This position is responsible for the accurate and timely Accounts Payable remittance, compliance with related policies and procedures, and information requests as assigned by the Assistant Controller. This position will review past due invoices and compute interest charges if Prompt Pay legislation is applicable, assist with review of open purchase orders, process invoices and maintain documentation for State Project purchase orders. This position is also responsible for the development, implementation, and process enhancement including records organization, transition to electronic payments, and special project work. This position will prepare Accounts Payable Year End reports on an annual basis in accordance with generally accepted accounting principles, process Emergency Grant Requests and Child Care Grant requests in ShopUW+, and review outstanding checks and send out appropriate communications. 

These positions include the following responsibilities: 

  • Serve as our campus liaison with applicable stakeholders 
  • Audit and process invoices in our procurement system, Jaggaer ShopUW+, assuring compliance with related UW-Green Bay, UW System, State, and Federal policies, procedures, rules and regulations 
  • Perform post audit checks after the payment cycle is complete and mail payments to suppliers 
  • Train and assist campus users in ShopUW+
  • Load student refunds, student stipends, and mass voucher payments into Peoplesoft SFS financial software 

Qualifications

MINIMUM QUALIFICATIONS:
  • Associates Degree at time of application or equivalent work experience in Accounting or related field 
  • 2 years of experience with knowledge of accounting and bookkeeping concepts specifically related to accounts payable rules and regulations 
  • Computer proficiency with the ability to use spreadsheet, word processing, and accounting software packages (i.e. Microsoft 365 and/or PeopleSoft)
  • Ability to understand fairly complex oral and written instructions with analysis, problem solving, and decision-making ability
  • Ability to manage a wide variety of office duties, set priorities, and handle multiple tasks while meeting deadlines 
  • Flexibility and willingness to initiate and to learn new systems, processes, and technological applications and implement improvements 

PREFERRED QUALIFICATIONS:
  • Experience working in Jaggaer's ShopUW+ procurement system 
  • Experience working Oracle's Peoplesoft financial software 
  • Experience in a higher education environment

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Positions are a full-time University Staff appointments.  The work hours for these positions will be 7:45 a.m. – 4:30 p.m., Monday through Friday. 

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Hourly salary of $24.00. 

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type. For more details, please review the benefit quick guide linked below.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Accounts Payable (Two Vacancies)"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
 

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email:  jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Wednesday, December 1, 2021.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.