Career Opportunities

Administrative Support

Administrative Assistant (Continuous Pool Recruitment)

Posting Date

7/7/2022 12:00:00 AM

Position Information

UW System Official Title:  Department Assistant, Administrative Assistant II or Administrative Assistant III

Essential Job Functions

UW-Green Bay welcomes the submission of application materials from persons interested in an administrative support positions that may arise at our institution. These positions will provide administrative support for assigned department(s) or area(s). This posting does not apply to a specific current opening. Respondents to this posting will be included in a general administrative support pool, and as positions become available, applications will be screened. Positions recruited utilizing this pool may be at the Department AssistantAdministrative Assistant II or Administrative Assistant III level, depending on the scope and responsibilities of the specific position.

Typical Administrative Support Job Responsibilities:

  • Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
  • Serves as a first point of contact for department, individuals, and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities.
  • Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
  • Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
  • Develops and/or maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to department or work operations according to established policies and procedures.
  • Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations. 

Some administrative support positions may also have responsibility for budget and/or financial coordination, preparation of complex records and documents, training and supervision of student employees, and/or other related essential job functions specific to the hiring department.


  • High School Diploma at time of application 
  • Working knowledge of desktop hardware, standard business software programs (e.g. Microsoft Office products), and the internet 
  • 1 year of related experience 

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Positions recruited utilizing this continuous pool may be full-time or part-time University Staff appointments. The standard work hours for the University are 7:45 a.m. – 4:30 p.m., Monday through Friday. These positions may have the option to work on-campus or a hybrid schedule subject to departmental needs and approved telecommuting request however the specific work arrangements may vary based upon the position.

Positions may be located on any of our four campus locations including Marinette, Green Bay, Manitowoc, and/or Sheboygan. If an applicant is selected to interview for an open position, they will be provided specific information regarding the position being recruited at that time.

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Administrative support positions have a minimum starting wage of $17.00 per hour upon hire based upon the scope of responsibility of the position.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Administrative Assistant (Continuous Pool Recruitment)"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390

Application Deadline

This is a continual recruitment pool. As positions become available, applications will be screened. Credentials for this posting will be ensured consideration for the period of July, 2022 through October, 2022.  In order to remain eligible for consideration beyond October, 2022, you must re-apply during the next posting application window beginning October, 2022.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.