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Career Opportunities

Student Affairs

Admissions Counselor (Two Vacancies)

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

Posting Date

7/20/2021 12:00:00 AM

Position Information

Working Title: Admissions Counselor
UW System Title:  Associate/No-Prefix Advisor

Essential Job Functions

The office of Admissions is seeking two Admissions Counselors who will report to the Assistant Director of Admissions and will assist in identifying, communicating, and implementing vital recruitment strategies targeting diverse populations, in an effort to enhance and grow the University’s student body.

Position one will serve in a s support role to various geographic territories and strategically work with prospective and admitted students. This position will assist in coordinating on-campus group field trips for schools and organizations. Additionally, they will develop, plan and execute on-campus programs primarily serving first generation students or students from diverse backgrounds.

Position two will serve as a Transfer Admissions Counselor and will assist with planning, coordinating and carrying out a variety of activities to assist students with the process of transferring to the University from other colleges. The person will evaluate transcripts to determine equivalencies for transfer credit. Experience working with transferology or processing unofficial credit evaluations for this position is preferred.

This position includes the following responsibilities:

  • Recruit and counsel prospective students by providing timely and accurate information about application and admission procedures, degree options, general education and major requirements, and student resources on campus.
  • Support geographic territories and strategically work with prospective students.
  • Positively represent UW-Green Bay to a variety of constituents, including prospective students and their families, secondary and post-secondary personnel, community-based organizations, and other individuals or organizations involved in the college selection process.
  • Develop and implement individual comprehensive recruitment strategies to increase the number of students from diverse backgrounds who apply and enroll at UW-Green Bay. The plan should include recruitment activities, participation in events/conferences/fairs, communications with prospective students and networking opportunities.
  • Lead, create and implement outreach programs targeted toward high school students, including communication plans, targeted outreach, and individualized group visits/ field trips and events on campus.
  • Connect prospective and admitted students with key campus and community resources, such as the multiethnic student affairs office, financial aid, residence life, student life, academic departments, and external resources when appropriate.
  • Recruit students through participation in education fairs, school visits, college visits, community and corporate recruitment activities.
  • Cultivate partnerships in the schools and community to build and enhance awareness about all UW-Green Bay opportunities, in turn, fostering a recruitment pipeline to the university.
  • Use data, research, and trends to strategically recruit diverse students within the designated territory.
  • Research best practices and model programs of recruitment and retention to facilitate and implement ongoing improvements to the services provided.
  • Assist with outreach, admission presentations, tours, event planning, and other tasks related to attracting families.
  • Utilize phone, email, and mail to communicate with prospective students in a timely manner, providing superior student service.
  • Develop, plan and execute on-campus programs primarily serving first generation students or students from diverse backgrounds.
  • Strategically use the CRM system to organize and facilitate recruitment efforts, tracking all communications and recruitment activities.
  • Utilize the CRM to make data-driven decisions in an effort build, implement, and enhance the evolving recruitment plan.
  • Participate in admissions-focused work groups and teams.
  • Serve on campus and community-based committees that focus on recruiting and retaining a diverse student body.
  • Specific to position number one: Coordinate on-campus group field trips for schools and organizations.
  • Specific to position number two: Plan, coordinate and carry out a variety of activities to assist students with the process of transferring to the University from other colleges.
  • Specific to position number two: Review applications, evaluate transcripts to determine equivalencies for transfer credit.


  • Bachelor's degree from an accredited university
  • Possession of or eligibility to obtain a valid driver's license upon appointment

  • Master's Degree in counseling, student affairs, or related field
  • 1 year of experience working in a higher education setting or related environment
  • Experience with a Customer Relationship Management (CRM) System
  • Experience working with integrated student information systems (e.g. Peoplesoft, ImageNow, etc.)
  • Bilingual in Hmong, Oneida, Somali or Spanish
  • Specific to position number two: Experience working with transferology or processing unofficial credit evaluations

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Both positions will require travel to high schools, college fairs and other organizations as necessary; a combination of daytime, evening, and weekend advising hours will be required to meet the needs of the position.

Positions are a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Salary range of $42,000-$44,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Admissions Counselor (Two Vacancies)"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume 
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Becky Haeny
Phone:  (920) 465-2603

Application Deadline

To ensure consideration, please submit application materials by Sunday, August 1, 2021.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.