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Career Opportunities

Student Affairs

Financial Aid Advisor

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

Posting Date

2/16/2021 12:00:00 AM

Position Information

UW System Title:  Advisor

Essential Job Functions

This position reports to the Assistant Director of Financial Aid and will have significant involvement with file review and verification. Duties will include working with students and/or families as well as discussing or presenting on financial aid at on or off campus events. This position will assist with internal and external scholarships and be involved with the University emergency grant program(s).

This position includes the following responsibilities:

  • Financial aid application review and verification
  • Annually prepare forms needed for file review following federal requirements
  • Review aid applications and submitted paperwork for accuracy and to meet compliance requirements
  • Follow up and assist students and families with questions or form completion
  • Record and track internal and external scholarship awards and adjust student aid as necessary
  • Assist in the continued development and use of new scholarship software product
  • Provide assistance to students that are experiencing financial challenges through University emergency grant programs
  • Evaluate applications for emergency grants and any impact on financial aid
  • Collaborate with other staff to evaluate other assistance opportunities for student
  • Present on the financial aid process at on or off campus events
  • Work with campus and community programs to provide clear guidance and instruction to students and families


  • Bachelor's degree at time of application
  • 1 year of direct Student Services experience in a University setting
  • Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database)

  • 1 or more years of direct financial aid office experience
  • Work with an integrated student information system (Peoplesoft preferred)
  • Experience with scholarship awarding and/or a scholarship management system
  • Experience working with diverse underrepresented and first-generation students on a college/university campus
  • Bilingual, preferably in Spanish, Hmong, Somali or Oneida

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Some travel is required for necessary meetings, workshops, conferences, etc. Occasional event and/or weekend work is expected and will be assigned by supervisor as needed.

Position is a full-time (100%) Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Competitive salary commensurate with qualifications and experience, with a minimum annual salary of $40,000.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Financial Aid Advisor"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter 
  • Resume 
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Jeni Van Beek
Phone: (920) 465-2152

Application Deadline

To ensure consideration, please submit application materials by Sunday, March 7, 2021.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.