Career Opportunities


Archives Assistant (70% Appointment)

Posting Date

3/19/2019 12:00:00 AM

Position Information

Working Title:  Archives Assistant
UW System Title:  Library Services Assistant Senior

Essential Job Functions

This position reports to the University Archivist and supports the University Archives and Area Research Center by providing: research services to patrons and assisting in the management of the Archives departmental operations. This position will contribute to various aspects of tasks associated with the access and management of the archival collections. In addition, this position will assist the University Archivist in developing departmental procedures as well as providing support for department outreach initiatives.  In the absence of the Archivist, this position will assume responsibility for the welfare and operations of the Archives and Area Research Center. In carrying out these duties, the employee works with a great deal of independence and must apply archival and research expertise and judgment to a wide range of circumstances and situations. The Archives is a high energy and busy customer service department in which the employee will provide services to many campus departments as well as the greater community.

This position includes the following responsibilities:

  • Provide excellent customer service to all patrons.
  • Provide consultation and advice on research strategies and methods.
  • Answer complex oral and written research questions.
  • Instruct patrons in the use of research aids and equipment.
  • Administer research policies governing the use of archival materials and maintain records regarding the use of collections and restricted materials.
  • Assist with processing and organizing new archival collections, regardless of format, as well as developing appropriate finding aids for collections.
  • Collect and compile statistical information for departmental reports and projects.
  • Assist with supervision and oversight of student employees and serve as back up supervisor for Resource Sharing tasks and duties.
  • Assist with preparation for class presentations, exhibits, events and public programs.
  • Assist with all promotional materials.
  • Represent Archives Department at meetings and serve on committees.
  • Oversee stack maintenance.



  • Bachelor's degree at time of application
  • 1 year related experience or an equivalent educational background in libraries, archives, or historical professions


  • Knowledge of general archival and library principles, practices, and concepts, especially as they relate to public services work
  • Knowledge of research strategies and methods, archives and library reference tools, and sources used in genealogical and local history research
  • Knowledge of American history
  • Ability to understand complex research questions and assist patrons from a wide variety of backgrounds in locating appropriate materials for their projects through the use of a wide variety of electronic and print access tools
  • Ability to train and lead student workers, explaining, delegating, and monitoring tasks
  • Effective computer skills, including word processing, spreadsheet creation and manipulation, data entry, and database searching

The successful candidate will have exceptional oral, written, interpersonal, organizational, time-management, computer, proofreading, and customer service skills; the ability to communicate with diverse constituents; and the willingness to work independently, as well as part of a collaborative team. This position requires the ability to manage multiple deadlines, projects, and priorities with attention to detail and exceptional accuracy; show excellent judgment, including sensitivity to personal and confidential information; and demonstrate flexibility and the ability to adapt to ongoing change. Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness, are essential for this position.

Conditions of Appointment

Position is a part-time (70%) University Staff appointment. The work hours for this position will be Tuesdays 12:00 p.m. – 8:00 p.m., Wednesdays - Fridays 8:30 a.m. - 4:00 p.m., and the occasional weekend.

A criminal conviction investigation will be conducted on the finalist(s). A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Hourly salary range of $15.25 - $16.00.

This position will earn an additional $0.60 per hour for all weekend hours worked and an additional $0.45 per hour for all hours worked between 6 p.m. and 6 a.m.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click "View All Jobs"
  • Select "Archives Assistant (70% Appointment)"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Unofficial transcripts of the highest degree achieved

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390

Application Deadline

To ensure consideration, please submit application materials by Monday, April 8, 2019.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.