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Career Opportunities

Athletics

Associate Athletic Director for Development

Posting Date

11/15/2021 12:00:00 AM

Position Information

Working Title:  Associate Athletic Director for Development
UW System Title:  Gifts Officer

Essential Job Functions

This position reports to the Director of Athletics with a dotted reporting line to the Vice Chancellor of Advancement and identifies, qualifies, cultivates, and solicits individuals and organizations for philanthropic support of the University of Wisconsin-Green Bay. The Associate AD builds relationships, solicits and secures gifts and pledges, and provides regular stewardship of donors and their gifts. The Associate AD raises funds in support of the University’s Phoenix Athletic program.

This position includes the following responsibilities:

  • Identify, qualify, cultivate, and solicit donors and prospective donors for philanthropic gifts in support of Phoenix Athletics.
  • In consultation with the Vice Chancellor for University Advancement and Director of Athletics, develop and actively manage a portfolio of 100 to 150 assigned donors and prospects for principal gifts ($1 million and greater), major gifts ($25,000 and greater), leadership annual gifts ($1,000 and greater), and planned gifts (bequest commitments, charitable remainder trusts, etc.). Prepare a fundraising moves management strategy for each assigned donor and prospect. Meet in person with these alumni, friends, businesses and foundations, and communicate with them regularly throughout the year.
  • Meet or exceed annual performance goals and expectations, including: Number of personal visits; number of gifts solicited and received; dollar amounts solicited and received; number of new major-gift prospects visited and qualified. Each year, have 175 to 225 personal visit appointments with donor and prospects.
  • Meet with donors and prospects at least 33% (one-third) of the time, the equivalent of at least 80 full work days per year. Most of these individuals and organizations are located in Green Bay, Milwaukee, Madison, other cities and regions of Wisconsin, and the Chicago and Minneapolis-St. Paul areas.
  • Meet with donors and prospects to build relationships and discuss and assess their: (1) personal interests that may correlate with fundraising priorities of UW-Green Bay and Phoenix Athletics; (2) financial capacity to make gifts; (3) propensity and desire to be philanthropic in support of Phoenix Athletics. Present the case for support and gift/naming opportunities. When appropriate or requested, write gift proposals and present them to donors and prospects. Solicit gifts and explain the various ways donors can make gifts. Follow up in a timely manner to secure gift commitments.
  • Oversee annual Phoenix Fund Drive and all relevant communication/materials. Responsible for phoenix fund revenue budget of $500,000-$1,000,000+ annually.
  • In consultation with the Vice Chancellor for University Advancement, determine when the Chancellor should be requested to meet with a donor or prospect who is indicating interest in making a principal or major gift and would likely make a gift commitment by being personally visited and asked by the Chancellor. Plan an effective strategy for engaging the Chancellor with the donor or prospect.
  • Be the liaison for donors and prospects with Phoenix Athletics (through the Director of Athletics) and programs they want to support. As prudent and per the wishes of the donor, collaborate with the Athletic Director to strategically engage and move the donor towards making a gift commitment.
  • Maintain up-to-date, accurate records of donors and prospects in the Raiser’s Edge computer records system. On a daily basis, enter contract reports of all meetings with donors and prospects, substantive telephone conversations, personal letters, personal gift solicitations/proposals, etc. Update information about donor and prospect assignments, qualification/disqualification of donors and prospects, and current and planned proposals.
  • Actively participate in the University Prospect Coordination System.
  • Serve as a member of the Athletics senior leadership team.
  • Attend University Advancement staff meetings in person or while traveling via Skype, telephone conference call, etc.
  • Attend University donor & Athletic events.
  • Assist in the public recognition and stewardship of donors. Promptly write thank-you notes and letters to assigned donors who make new gifts and pledges.
  • Participate in professional development opportunities to learn about new trends, new techniques, and new ideas for being a highly productive and effective development officer.
  • Keep the Director of Athletics and Vice Chancellor for University Advancement regularly updated about visits with donors and prospects, trips, gift solicitations, and progress toward achievement of performance goals.
  • Supervise multiple sport programs including annual coach performance evaluations, student-athlete experience/welfare, and overall program direction.

Qualifications

MINIMUM QUALIFICATIONS:
  • Bachelor's degree from an accredited college or university at time of application 
  • 4 years of experience in fundraising and/or recruitment, sales, marketing, etc. 
  • Proven track record in fundraising and/or sales 
  • Possession of or eligibility to obtain a valid driver's license upon appointment 

PREFERRED QUALIFICATIONS:
  • Demonstrated experience in cultivation, solicitation, and relationship building

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Some overnight travel is required. Some work and travel during evenings and weekends is required to visit donors and/or attend meetings and events. 

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Competitive salary commensurate with qualifications and experience.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type. For more details, please review the benefit quick guide linked below.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Associate Athletic Director for Development"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
 

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Jodi Kazik
Phone: (920) 465-2116
Email:  kazikj@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, December 5, 2021.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.