Career Opportunities

Facilities Management

Associate Director of Facilities Management

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Posting Date

10/23/2019 12:00:00 AM

Position Information

Working Title:  Associate Director of Facilities Management
UW System Title:  Associate Director/Physical Plant (M)

Essential Job Functions

This position reports to the Director of Facilities Management and Planning and is a responsible, managerial, and supervisory position. This position will provide leadership and direction to the supervisors of the HVAC, Maintenance, and Operations departments within the division. This position also supervises two Maintenance Supervisors at the Marinette and Sheboygan branch campuses. The incumbent organizes, evaluates, and manages the daily physical plant operations of assigned campuses and centers in a healthy, safe and secure manner that is consistent with campus academic and student program needs, university policies and standards and all applicable regulatory agency codes. They provide support to the operational supervisors involving employee performance, recruitment, and decision-making.

This position includes the following responsibilities:

  • Acts as liaison with other college departments by communicating maintenance related information in a timely manner to ensure accurate exchange of information.
  • Monitors department budget and process invoices to ensure correct account designations, correct authorizations, fiscal accountability and responsibility.
  • Provide coaching to subordinates to improve job performance. Work with appropriate staff on the adjudication of employee relations matters.
  • Ensures assigned personnel and fiscal resources are managed to achieve their maximum potential for satisfying staff and customer needs and expectations.
  • Responsible for effective and efficient maintenance service to all customers.
  • Effectively coordinate and delegate technical responsibilities making frequent site inspections to monitor progress and workmanship.
  • Evaluate employee training needs, propose and implement appropriate action.
  • Motivate staff by personal example and leadership methods to ensure timely quality services and workmanship to customers.
  • Complete performance reviews, update position descriptions, and perform interviews. Approve all vacations and payroll for subordinates.
  • Effectively enforce all relevant health and safety procedures.
  • Keep up to date on latest methods, materials and equipment maintenance records for safe and efficient operation.
  • Respond to after-hours situations that require services of this department.
  • Work collaboratively with other people at the university and with outside agencies.
  • Utilize TMA software to monitor preventative maintenance and work order status, and work scheduling.
  • Work with Administrative Services Associate and Financial Specialist Senior staff on workflow processes.
  • Schedule and assign Preventative Maintenance work to staff. Check to make sure the work is done correctly.
  • Work to find more economical and efficient methods, procedures, materials, and equipment with the Director and campus staff.
  • Participate in state construction projects that may include oversight, review, or assessment.
  • Ensure that all permits required to operate are up-to-date and have the necessary information for operation.
  • Complete all necessary monthly reports and distribute them to the appropriate agencies and individuals.
  • Monitor the operational budget and work with the Director of Facilities Management when identifying long-range improvements.
  • Participate in campus committees and governance groups.
  • Travel to branch campuses to meet with Facilities staff and support their business needs.

Qualifications

MINIMUM QUALIFICATIONS:
  • Bachelor's degree in Management, Engineering, or related field at time of application
  • 5 years of supervisory experience
  • 5 years of experience in a construction and/or facilities management industry


PREFERRED QUALIFICATIONS:
  • 7 years of supervising technical staff in a maintenance setting .

The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse student population, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Salary range of $75,000 - $80,000.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Associate Director of Facilities Management"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Unofficial transcripts of the highest degree achieved
 

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email:  jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, November 10, 2019.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.