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Career Opportunities

Administrative Support

Compliance Specialist

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Posting Date

6/7/2021 12:00:00 AM

Position Information

Working Title:  Compliance Specialist
UW System Title:  Office Operations Associate 

Essential Job Functions

This position reports to the Assistant Vice Chancellor for Policy & Compliance and provides day-to-day and strategic support for the for the Campus Safety & Risk Management and Compliance Program. This individual will be responsible for independently performing administrative functions critical to the success of these functions in a time-sensitive, fast-paced environment.

This position includes the following responsibilities:

  • Monitor and update UW-Green Bay Records Management Website
  • Coordinate tri-annual records destruction
  • Coordinate and facilitate a periodic records destruction process at the Branch Campuses
  • Maintain receipts and documents associated with records destruction
  • Collaborate with the University Records Manager regarding the review and destruction of specific records or individual department records
  • Act as administrator for the Environmental Health and Safety; Risk Management; Title IX & Clery Act; and University Policy webpages specifically in overseeing maintenance and modification as needed;
  • Coordination with the Assistant Vice-Chancellor of Policy & Compliance and the Environmental Health and Safety Supervisor to provide necessary reports and updating Institutional and System Data basis in the area of Compliance, Youth Programs and Title IX reporting.
  • Serve as a liaison between the functional areas and other operational areas on campus to ensure the receipt of necessary data. Assist with maintenance of these requests and keep all stakeholders abreast of schedules and deadlines.
  • Provide basic office support for the Safety & Risk and Business and Finance areas, including scheduling and facilitating meetings with various stakeholders of the functional areas and staffing meetings as needed to ensure adequate record keeping and communication.
  • Exercise independent judgment in identifying problems and determine if the situation needs to be brought to the attention of stakeholders.
  • Personal delivery of confidential materials to other campus departments.
  • Research sensitive issues.
  • Respond to questions and inquiries from internal and external sources concerning the referenced University functions.
  • Maintaining the budge of the noted functional areas and processing purchase orders and chargebacks.
  • Assist with development of professional PowerPoint presentations for areas within the functional areas. Together with resources in Information Technology and Marketing and Communications, independently seek training to ensure skill level to create and format presentations.
  • Camps & Clinics Insurance Program
  • Coordinate University Liability and Property Claims Process
  • Coordination of Annual Property and Liability Reporting to UWSA
  • Safety Training 
  • Affiliation Agreements 
  • Emergency Management and CoOP 
  • Youth Program Coordination
  • Volunteer Coordination

Qualifications

MINIMUM QUALIFICATIONS:
  • Associate's degree at time of application 
  • 3 years experience in office coordination 
  • 3 years experience in completing reports 

PREFERRED QUALIFICATIONS:
  • Bachelor's degree 
  • Direct experience in Compliance or Occupational Health and Safety

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position is a full-time University Staff appointment.  The work hours for this position will be 7:45 a.m. – 4:30 p.m., Monday through Friday. 

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Hourly salary range of $18.00 - $21.00.

This position will earn an additional $0.60 per hour for all weekend hours worked and an additional $0.45 per hour for all hours worked between 6 p.m. and 6 a.m.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Compliance Specialist"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
 

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email:  jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, June 20, 2021.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.