Career Opportunities

Information Technology

CRM Administrator

Posting Date

9/23/2022 12:00:00 AM

Position Information

Working Title:  CRM Administrator
UW System Title:  Application Administrator II

Essential Job Functions

This position reports to Admissions Operations Assistant Director and provides functional support for the Office of Admissions customer relationship management system and the integrations from various systems that supply data for use recruitment, communication, and analysis.  The position also maintains the CRM’s (Customer Relationship Manager) day-to-day business processes and is responsible for data integrity and security including, but not limited to: record consolation, import of various datasets, mapping, email and text message deployment, development and maintenance of queries, reports, fields, prompts, forms, rules, etc. 

Configures, integrates, administers, and provides advanced and varied consultation, project management, and operational support of highly complex applications or services with a large number of users. Anticipates issues and devises resolution methodology to support the business operations of the institution.

This position is responsible for maximizing the available technology for the purpose of recruiting students to UW-Green Bay.  A special emphasis is placed on developing and implementing robust applications for the Customer Relationship Manager (CRM) software, along with developing reports to support analysis of KPI and ROI.

This position includes the following responsibilities:

  • Creates and updates access permissions and maintains user accounts to maintain application security through user profile management.
  • Monitors and maintains performance metrics for application features and recommends and takes corrective/preventive actions.
  • Troubleshoots hardware, software, and system problems and resolves issues and questions by working with vendors.
  • Participates in the evaluation of vendor software releases and impact.
  • Coordinates and monitors updates and the installation of upgrades and patches.
  • Recommends application enhancements or changes that may involve custom design, integrations, and third-party products.
  • Participates in the design, development, and implementation of test and production objects. Defines user requirements and performs configuration, change management, and testing activities.
  • Develops and maintains documentation related to the system. Communicates system enhancement or changes as needed.
  • Plans and directs staff implementation of small to medium technical projects related to system as needed.
  • Regularly communicates with internal leadership to assess efficacy of system and discuss improvements and new features.
  • Supports undergraduate admissions recruitment efforts by assisting with high school visits, following up with students from targeted high schools, presentations to prospective students, and other support of in-person recruitment activities. 


  • Bachelor's degree at time of application
  • 1 year of related experience
  • Experience using and/or developing software applications such as CRM
  • Ability to write clear and easy to understand documentation for complex activities and/or processes
  • Ability to discern data needs and ask appropriate probing questions to ensure proper output
  • Understand end-user needs and activities in order to suggest best practices with available technology

  • Experience with Student Information System software (ex: PeopleSoft)
  • Experience with CRM software
  • Experience in a higher education environment (Admissions, Student Services etc.) or Marketing
  • Experience with Excel and/or other data reporting applications
  • Project management skills, including the ability to set timelines, identify and handle multiple priorities, organize tasks for information system upgrades, enhancement, and new implementations

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position is a full-time Academic Staff appointment.  This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Salary range of $48,000 - $50,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).


The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "CRM Administrator"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume 
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Abigail Gollata
Phone:  (920) 465-2528

Application Deadline

To ensure consideration, please submit application materials by Sunday, October 9, 2022.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.