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Career Opportunities


Digital Collections & Metadata Librarian

Posting Date

1/10/2022 12:00:00 AM

Position Information

Working Title:  Digital Collections & Metadata Librarian
UW System Title:  Library Assistant II - Resource Management & Data Services

Essential Job Functions

This position reports to the Manager of Collection Development and provides a wide variety of the most advanced professional library services which may include metadata creation, acquisitions, licensing, preservation, digital library, and data services. Serves as a resource to others and regularly solves complex problems based on advanced knowledge and expertise. Initiates process improvements, policy changes, and new initiatives to contribute towards continual improvement in services and operations.

The Digital Collections and Metadata Librarian is responsible for the development, expansion, and preservation of the digital collections and services at the Libraries. This includes creating, maintaining, and enriching metadata for digital objects and collections, managing the institutional repository system, and assisting with the management of the Library’s LMS. The position is also responsible for: performing original and copy cataloging for all formats and ensuring compliance with national and local standards.

This position includes the following responsibilities:

  • Creates, processes, and maintains the most complex metadata records for the purposes of resource discovery, access, and inventory control, by following local and national cataloging and metadata standards and exercising a significant degree of independent judgement.
  • Provides expertise in the analysis, planning, development, and deployment of resources to search, manipulate, and preserve information.
  • Oversees day-to-day functions of one or more library operations or services.
  • Performs complex acquisition processes, including bibliographic searching, vendor assignments, determination of holdings, and choice of entry and database record format.
  • Identifies and evaluates preservation and curation needs and determines preservation strategies.
  • Provisions access to and discovery of electronic resources, coordinates online access, and troubleshoots issues to provide library patrons with consistent access.
  • Consults with campus entities on preservation, curation, and data services solutions.
  • Serves as a resource to other librarians and staff both within and outside of their work unit on a regular basis.
  • Initiates and solicits input to modify policies, procedures, and assessment tools to improve workflows and/or user experiences.
  • Serves on committees to advance librarianship at the campus, local, and/or state and national levels.
  • May direct the day-to-day activities of student workers.
  • Coordinates and manages the development and implementation of metadata strategies that support the discovery and curation of the Library’s digital content, and serves as the administrator for the Library’s institutional repository, including updating associated web pages and library guides.


  • Bachelor’s Degree at time of application 
  • Experience working in a higher education setting

  • Master's Degree from an ALA accredited program
  • Experience working in an academic library
  • Experience working with Ex Libris Alma
  • Experience working with OCLC CONTENTdm, or other institutional repository systems
  • Experience developing how-to guides, instruction, presentation, or resource materials
  • Knowledge of information management concepts such as: controlled vocabularies, authority control, and metadata
  • Knowledge of current research, technologies and scholarly trends in digital scholarship, open access, and scholarly communications
  • Ability to efficiently manage multiple projects at a given time
  • Ability to effectively collaborate and build partnerships with faculty and staff
  • Ability to learn new technologies and metadata standards
  • Bilingual in Spanish, Hmong, Somali or Oneida

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position is a full-time Academic Staff appointment.  This position may have the option to work on-campus, virtually, or a hybrid schedule. Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Salary range of $50,000 - $54,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).


The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Digital Collections & Metadata Librarian"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Stephanie Alvey
Phone: (920) 465-2384

Application Deadline

To ensure consideration, please submit application materials by Monday, January 31, 2022.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.