Career Opportunities

Executive

Director of Office of Grants and Research


Posting Date

5/17/2019 12:00:00 AM

Position Information

Working Title:  Director of Office of Grants and Research
UW System Title:  Administrative Program Manager III

Essential Job Functions

This position reports to the Associate Vice Chancellor for Academic Affairs (Assoc VC) and is primarily responsible for providing guidance to the Assoc VC on matters pertaining to UW-Green Bay's ability to support faculty, staff, and student research, scholarship, and creative activities, with special focus on infrastructure, engagement, goal setting, metrics, and quality of service associated with extramural funding activities. The Director requires significant compliance experience to the level capable of providing oversight and guidance to both pre- and post-award processes and activities, allowing for comprehensive submission to closeout support and continuity. The Director takes primary responsibility on pre-award assistance to researchers seeking external funding, with focus on assisting principle investigators (PIs) with budget development, understanding, and addressing grant application requirements, assisting PIs with grant applications, interpreting contract and grant terms for their legal and fiscal implications, acting as a liaison between PIs and the funding source, and coordinating the administration of grant funds with post-award operations.

This position includes the following responsibilities:

  • Collaborate with the VC for Academic Affairs to set a strategic direction for UW-Green Bay’s research, scholarship, and creative activities, including recommendations on campus infrastructure, goals, metrics, and opportunities.
  • Collaborate with the VC for Academic Affairs to identify strategically aligned large federal, state, or private opportunities for extramural funding in the arena of centers, partnerships, or special programs.
  • Oversee the annual budget for the Office of Grants and Research (OGR).
  • Oversee the OGR website and social media outlets.
  • Coordinate and manage personnel within the OGR.
  • Oversee OGR faculty and staff engagement and professional development activities.
  • Work with faculty, OGR employees, relevant administrators, and the Assoc VC to develop, promote, and maintain OGR policies and guidelines.
  • Assist in the preparation of pre-proposals, proposals, and contract review and analysis of agency program guidelines and review and comment of drafts of pre-proposals and proposals with regards to these components.
  • Complete agency cover sheets and other forms, acquiring all internal reviews, sign-offs, and institutional certifications.
  • Assist with budget development for grant and contract proposals, development of itemized summary budget sheets, ensuring that appropriate fringe benefit rates and indirect cost rates have been applied, and completion of agency budget forms.
  • Prepare standard contracts and subcontracts tor all extramurally funded projects in which UW-Green Bay either receives or distributes funds.
  • Assemble and submit electronic proposals via federal and foundation web portals.
  • Process all electronic proposal submissions, and serve as a grants.gov and NSF FastLane Administrator.
  • Interact with faculty and campus leaders on matters of compliance, and provide advice and assistance with the interpretation and implementation of policies and procedures related to federal, state, and institutional requirements governing research.
  • Collaborate with the Assoc VC to ensure UW-Green Bay compliance committees (e.g. IRB, IACUC, IBC) are operational and effective.
  • Ensure continuity between pre- and post-award policies and services, including but not limited to, follow-up contact with funding agencies, budget negotiations and processing of award notifications, coordinating the establishment of grant accounts in collaboration with the Controller's office, or planning for the revision and resubmission of unfunded proposals.
  • Handle post-award administrative compliance issues, other than fiscal, and renegotiation with funding agencies.
  • Generate, revise, and negotiate new and continuing federal, state, and private contracts/subcontracts for research and sponsored programs.
  • Serves as liaison with UW-Green Bay Controller’s office.
  • Work with OGR personnel and interested UW-Green Bay partners to develop PD opportunities related to research, scholarship, and creative activity.
  • Share funding opportunities with faculty and staff as opportunities are identified.
  • Work closely with the Assoc VC on matters pertaining to undergraduate research, particularly as it pertains to developing and implementing a campus-wide strategy for expanding Undergraduate Research.
  • Maintain a database that is current for all submitted proposals and relevant grant submission metrics requested by the Assoc VC, and prepare annual report on grant support activity to the Assoc VC.
  • Develop contracts with private foundation and governmental agencies that provide funding in areas of UW-Green Bay faculty expertise and experience in various fields of social sciences and humanities and in the fields of science, management, and education.
  • Provide supervision for student employees as needed.
  • Work with the University Advancement office, post-award administrator for all campus-sponsored projects, and the college Deans in support of campus research activities.
  • Prepare annual report on grant support activity to the Assoc VC.

Qualifications

MINIMUM QUALIFICATIONS:

  • Master's Degree in related field at time of application
  • Five years of grant and contract administration experience in university of equivalent research environment
  • Knowledge and experience with electronic research administration, including grants.gov and FastLane


PREFERRED QUALIFICATIONS:

  • Experience constructing and evaluating budgets
  • Experience analyzing research proposals and providing advice
  • Experience organizing complex proposals that involve multiple individuals, campus units, and/or external agencies


The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse student population, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community that welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.

Salary

Competitive salary commensurate with qualifications and experience.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click "View All Jobs"
  • Select "Director of Office of Grants and Research"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.
 

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Unofficial transcripts of the highest degree achieved

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Pang Yang
Phone:  (920) 465-2648
Email:  yangpan@uwgb.edu  

Application Deadline

To ensure consideration, please submit application materials by Monday, June 10, 2019.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.