Career Opportunities


Executive Director of Advancement

Posting Date

6/10/2019 12:00:00 AM

Position Information

Working Title:  Executive Director of Advancement
UW System Title:  Development Program Manager 2

Essential Job Functions

This position reports to the Vice Chancellor for Advancement and identifies, qualifies, cultivates and solicits individuals and organizations for philanthropic support of the University of Wisconsin-Green Bay (UWGB). The Executive Director builds relationships, solicits and secures gifts and pledges, and provides regular stewardship of donors and their gifts. The Executive Director raises funds in support of the University and its academic programs, departments, services, special initiatives, facilities, students, faculty and staff. The Executive Director may supervise advancement support staff in donor relations, gift processing, information technology, and alumni relations.

The UW-Green Bay Advancement Office is one that supports its front—line development professionals via using proven strategies and tactics for relationship building. The University is “On The Rise” serving a 16-county region by rolling out new academic programs including nursing and creative writing. Your job performance is maximized by the involvement of scores of community leaders serving in a wide variety of advisory capacities. Top University leadership is committed to success in advancement furthering your ability to connect donors in genuine ways to important programs and projects. Advancement leadership recognizes the importance of donor relations and development directors can rely on key support in stewarding donors. This position offers the opportunity to strengthen self-confidence, build key skill sets, make a genuine impact, and fulfill a sense of individual purpose.

This position includes the following responsibilities:

  • Identify, qualify, cultivate, and solicit donors and prospective donors for philanthropic gifts in support of UWGB.
  • In consultation with the Vice chancellor for University Advancement, develop and actively manage a portfolio of 100 to 120 assigned donors and prospects.
  • Meet or exceed annual performance goals and expectations.
  • Meet with donors and prospects at least 33% (one-third) of the time, the equivalent of at least 80 full work days per year. 
  • Maintain a calendar of trips and appointments in order to wisely utilize time and budget resources.
  • Identify donors and prospects by analyzing information available in the Raiser’s Edge records system, information gathered from Internet searches and other research, and by seeking suggestions and referrals from alumni, friends, and UWGB colleagues. 
  • Meet with donors and prospects to build relationships and discuss and assess their: (1) personal interests that may correlate with fundraising priorities of UWGB and its units and programs; (2) financial capacity to make gifts; (3) propensity and desire to be philanthropic in support of UWGB; and (4) for other university purposes (admissions, etc.)
  • Collaborate regularly with deans, department chairs, and faculty members of academic units/programs assigned to the Executive Director of Development.
  • Supports the branch campus regional executive officers with advancement relationships and interfaces with key community leaders in these communities.   
  • In consultation with the Vice Chancellor for University Advancement, determine when the UWGB Chancellor should be requested to meet with a donor or prospect.
  • Be the liaison for donors and prospects with UWGB units and programs they want to support.
  • When donors and prospects have multiple interests in supporting UWGB units and programs, collaborate with other UWGB development officers on cultivation and joint gift proposals/solicitations.
  • Maintain up-to-date, accurate records of donors and prospects in the Raiser’s Edge computer records system. 
  • Actively participate in the UWGB Prospect Review Sessions.
  • In coordination with the Vice-Chancellor for Advancement, supervise advancement staff with a focus on achieving departmental goals.
  • Meet with staff regularly to identify and set goals, develop work plans to achieve goals, assure personal development, and pioneer a team approach to meet and exceed donor expectations.
  • Comply with State and University mandated supervisory responsibilities and task completion regarding annual performance reviews, time and absence approvals, disciplinary measures, etc., with guidance and advisement from human resources.
  • Serve as a member of the University Advancement team by attending University Advancement staff meetings in person or while traveling via Skype, telephone conference call, etc.
  • Attend UWGB donor events.
  • Assist in the public recognition and stewardship of donors. 
  • Provide information for inclusion in the University Advancement Annual Plan.
  • Participate in professional development opportunities to learn about new trends, new techniques and new ideas for being a highly productive and effective development officer.
  • Keep the Vice Chancellor for University Advancement regularly updated about visits with donors and prospects, trips, gift solicitations and progress toward achievement of performance goals.



  • Bachelor's degree at time of application
  • 7 years experience in fundraising, recruitment, sales, marketing, and/or business development
  • Demonstrated experience in cultivation, solicitation, and relationship building of donors  
  • Proven track record in fundraising and/or sales/business development
  • Possession of or eligibility to obtain a valid driver's license upon appointment


  • Experience in an academic setting

The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse student population, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

This position will have some evening events including local meetings and some overnight travel.

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Competitive salary commensurate with qualifications and experience.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click "View All Jobs"
  • Select "Executive Director of Advancement"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Unofficial transcripts of the highest degree achieved

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Cindy Olson
Phone: (920) 465-2074

Application Deadline

To ensure consideration, please submit application materials by Sunday, June 23, 2019.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.