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Financial Specialist Senior - Athletics

Posting Date

5/14/2019 12:00:00 AM

Position Information

UW System Title:  Financial Specialist Senior

Essential Job Functions

This position reports to the Associate Athletics Director for Finance and Human Resources, and will oversee all aspects and daily operations of the ordering, receiving, distribution, and accounting for equipment and apparel purchases with the corporate sponsorship/Adidas contract for the Athletics Department. This position will also assist with the Athletics Department financial operations including, but not limited to, expense reimbursements, accounts payable, accounts receivable, and purchasing card processing.

This position includes the following responsibilities:

  • Oversee ordering of all Adidas equipment/apparel for the department.
  • Maintain inventory records for each sport/area in Athletics to determine on hand stock and needed items.
  • Manage receipt of all Adidas equipment and distribution to respective teams.
  • Track invoicing, returns, and total budgets of each team as it relates to Adidas equipment.
  • Solicit verbal and written quotes and price lists from vendors in accordance with UW System procurement policies.
  • Analyze, organize, and monitor space allocations for equipment storage needs.
  • Assist with expense reimbursements, accounts receivable, and accounts payable.
  • Assemble receipts and supporting documentation for purchasing card statements, review expenditures, and ensure proper account coding.
  • Prepare deposits and assist in tracking revenue by category.
  • Assist with compiling financial information for annual NCAA audit and various reports as requested by NCAA, Horizon League, etc.
  • Assist with Leerfield tracking of sponsorships and trade agreement usage.
  • Work with the Academic Supervisor on monitoring all bookstore textbook rentals and purchasing transactions as well as book returns and credits.
  • Review application material submission for required documents within open positions in the Athletics department.
  • Track recruitment and hiring paperwork requirement flow from initial post through accepted offer.
  • Monitor temporary labor form end date and required follow up to close or extend assignments.
  • Assist with purchase of promotional items, as requested by Athletics Marketing staff to promote UWGB Athletics.
  • Oversee Athletics Department student workers to include hiring, scheduling work hours, and performance evaluations.



  • Associate's degree in accounting or related field
  • Two years of experience working in a business setting


  • Bachelor's degree in sports administration, accounting, or related field
  • Previous work experience in a purchasing department, equipment room, university athletic department, or sports organization

The successful candidate will have exceptional oral, written, interpersonal, organizational, time-management, computer, proofreading, and customer service skills; the ability to communicate with diverse constituents; and the willingness to work independently, as well as part of a collaborative team. This position requires the ability to manage multiple deadlines, projects, and priorities with attention to detail and exceptional accuracy; show excellent judgment, including sensitivity to personal and confidential information; and demonstrate flexibility and the ability to adapt to ongoing change. Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness, are essential for this position.

Conditions of Appointment

Position is a full-time University Staff appointment.  The work hours for this position will be 7:45 a.m. – 4:30 p.m., Monday through Friday. This position may require occasional additional evening or weekend hours for sporting events.

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Minimum hourly pay of $18.03.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click "View All Jobs"
  • Select "Financial Specialist Senior - Athletics"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390

Application Deadline

To ensure consideration, please submit application materials by Tuesday, May 28, 2019.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.