Career Opportunities

Business Affairs

Foundation Accounting Supervisor

Posting Date

5/10/2019 12:00:00 AM

Position Information

Working Title:  Foundation Accounting Supervisor
UW System Title:  Financial Program Manager III

Essential Job Functions

This leadership position reports to the Vice Chancellor of Business and Finance and is responsible for preparing and maintaining accounting and financial reports for the University of Wisconsin Green Bay Foundation. This position works in collaboration with the Vice Chancellor for University Advancement and President of the Foundation, University Advancement staff and the Controller’s office to ensure accurate, reliable and timely processing and reporting of private dollar transactions. This position will be responsible for development and enforcement of sound internal controls, policies and procedures to ensure the financial integrity of all financial areas of the University of Wisconsin Green Bay Foundation. This position interfaces with the Foundation’s Treasurer and Board, outside accounting firm, and various financial institutions. As a member of the campus community for the University of Wisconsin Green Bay it is essential that this position supports and fosters a diverse, inclusive and civil community of faculty, staff and students. The position supervises and directs the work of the Manager of Analytics, Records and Research and the Gifts Coordinator in the Advancement business area.

This position includes the following responsibilities:

  • In a manner consistent with Generally Accepted Accounting Principles, develop, reconcile and maintain an independent accounting system for all gifts, pledges and other assets held within UW Green Bay Foundation.
  • Monitor and analyze financial data, ensuring adequate documentation is maintained when making journal entries and other transactions and produce monthly financial reports. Keep abreast of changes in FASB and IRS rules and regulations that affect the University of Wisconsin Green Bay Foundation (UW Green Bay Foundation), and implement changes as necessary.
  • Ensure compliance with tax and legal reporting requirements with federal and state agencies.
  • Manage and prepare the information needed for annual audit.
  • Assist with the annual endowment spending policy calculations and communicate information to all appropriate university departments and area heads. Understand and execute donor intent and work closely with departments to ensure compliance regarding how funds are spent.
  • Prepare and monitor operating budgets.
  • Perform analysis of financial and statistical data and make recommendations to the Foundation President in preparation of the annual Foundation budget presentation to the Finance Committee and Foundation Board. Prepare underlying financial analysis as well as consistently monitor and report on expenditures against those budgets to the Vice Chancellors.
  • Obtain appropriate approvals for various Foundation expenditures.
  • Develop policies and procedures for Foundation activities.
  • Perform monthly, quarterly and annual reconciliations of the Foundation’s accounts.
  • Reconcile activity in agency and other holding accounts, and prepare related transfer entries.
  • Reconcile expenses paid by the university on behalf of Advancement and prepare related entries.
  • Reconcile activity related to insurance policies owned by the Foundation.
  • Prepare quarterly earnings and fees distribution entries from the UW Foundation.
  • Serve as Foundation liaison to various areas within the University.
  • Support management’s strategic planning efforts through financial forecasting and planning.
  • Provide staff assistance to the UWGB Foundation Finance Committee.
  • Attend UWGB Foundation Board meetings and Finance Committee meetings as directed by the Vice Chancellor for University Advancement and produce minutes as requested.
  • Serve as liaison between brokers/money managers/bank representatives and staff/donors.
  • Prepare quarterly cash plan flow analysis for investment decision making and coordinate other information needs and activities with the investment managers.
  • Prepare fund transfers between Foundation and investment accounts.
  • Supervise and direct the work of the Manager of Analytics, Records and Research and the Gifts ?Coordinator.
  • Maintain technical competence through continuing education and active involvement in professional activities.
  • Attend training seminars and conferences to broaden knowledge in areas related to not for profit accounting.
  • Serve on institutional committees, as appointed or elected.
  • Complete other assignments and special projects as requested by the Vice Chancellor for Business and Finance and Vice Chancellor for University Advancement.



  • Bachelor's degree in Accounting or related field
  • Seven years of financial management experience in the accounting field, including experience with fund accounting standards and procedures and a familiarity with investment management principles
  • Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS)
  • Experience working with accounting software systems and strong knowledge of Microsoft Office programs, including superior skills in Microsoft Excel and Word
  • Working knowledge of budget planning and data management


  • Certification as a Certified Public Accountant (CPA) or equivalent
  • Experience in financial operations of non-profit 501(c)3 organizations
  • Knowledge and experience in Blackbaud's software, including Raiser's Edge and/or Financial Edge
  • Knowledge of higher education policies, procedures, regulations, and laws
  • Experience supervising and leading a team of financial specialists and/or other accountants

The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse community, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. The successful candidate will also have the ability to interpret and apply complex rules, contracts, and agreements with internal or external implications; the ability to analyze established processes and recommend improvements; and the ability to maintain strict confidentiality of all donor and financial information. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Some travel is required for necessary meetings, workshops, conferences, etc.  Occasional evening and/or weekend work is expected and will be assigned by supervisor as needed.

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Salary range of $75,000 - $85,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click "View All Jobs"
  • Select "Foundation Accounting Supervisor"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Unofficial transcripts of the highest degree achieved

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Tracy Van Erem
Phone: (920) 465-2699

Application Deadline

To ensure consideration, please submit application materials by Monday, May 27, 2019.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.