Career Opportunities

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Grant Writer/Proposal Coordinator

Position Information

Working Title:  Grant Writer/Proposal Coordinator 
UW System Title: Administrative Program Specialist

Essential Job Functions

This position reports to the Associate Vice Chancellor for Academic Affairs and works from the Office of Grants and Research (OGR) with members of the campus community to identify funding opportunities and secure awards from public and private extramural sources to advance faculty scholarship, student success, and institutional initiatives. The Grant Writer/Proposal Coordinator will contribute to professional development programming that advances campus engagement with OGR. This position works closely with faculty, staff, and administrators using an inclusive, customer service-oriented approach to support the work of diverse individuals and groups. 

This position includes the following responsibilities:

  • Serve as the primary writer of proposals, white papers, pre-proposals, letters of intent, etc., for submission to private and public funders that address university strategic initiatives.
  • Plan and coordinate proposal development and submission, including research, data collection methods, writing, budget development, creation of goals, objectives, and outcomes, and/or creation of other supporting materials.
  • Edit grant proposals, pre-proposals, white papers, letters of intent, etc., reviewing and providing editorial feedback to strengthen proposal drafts rested to grant writing best practices and alignment with funding solicitations, funding agency priorities, and institutional strategic priorities.
  • Work with faculty, staff, and administrators to improve grant seeking and writing skills.
  • Work with University Advancement on prospect management coordination.
  • Assist in facilitating team formation, conceptualization, writing, and review of individual and collaborative grant proposals aimed at addressing institutional strategic initiatives.
  • Assist the OGR in conducting proposal development trainings, workshops, and web-based support materials.
  • Coordinate with appropriate university offices and staff to promote  state,  system, and institutional policy compliance.
  • Document workflow of proposal development projects and deadlines to ensure proper execution of pre-award procedures, prioritization, and timely submissions.
  • Serve as the liaison with granting agencies in interpreting policies, procedures, and reviewer feedback/comments.
  • Identify and promote inter-institutional and external collaborative opportunities.
  • Develop standardized/boilerplate documents and tools to support external grant development and disseminate grant seeking information.
  • Network with other colleges, agencies, community organizations, and businesses to establish partnerships and collaborative relationships.
  • Foster collaborations across campus and with other institutions by connecting faculty/staff to potential collaborators as appropriate.
  • Work closely with University Marketing and Communications to collaborate, promote, and highlight extramural funding-related successes.
  • Systematically monitor and disseminate funding opportunity announcements to the campus community.
  • Research, identify, and disseminate information about funding sources (e.g., internal system, federal, state, and private) related to project/research ideas/interests (to individuals, groups, or entire campus).
  • Communicate with funding agency representatives on current and future grant opportunities.
  • Search and query institutional and public databases, the federal register, and other appropriate sources for relevant funding opportunities.
  • Serve as a liaison with the AASCU Grant Resource Center and other applicable resource agencies.



  • Bachelor's Degree in related field at time of application
  • Three years of experience in proposal writing or other professional/technical writing
  • Basic accounting skills related to budgeting or familiarity with common statistics software


  • Master's Degree in related field
  • Experience in grant writing, administration, or budget development
  • Familiarity with funding search resources and conducting funding searches
  • Experience with private and corporate foundations
  • Knowledge and understanding of federal research compliance regulations
  • Higher education experience

The successful candidate will have strong oral, written, interpersonal, and organizational skills, the ability to communicate with a diverse student population, demonstrated integrity and strong leadership, and the willingness to be part of a collaborative team. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Competitive salary commensurate with qualifications and experience. 
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click "View All Jobs"
  • Select "Grant Writer/Proposal Coordinator"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Pang Yang
Phone:  (920) 465-2648

Application Deadline

To ensure consideration, please submit application materials by Wednesday, March 27, 2019.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.