Career Opportunities

Business Affairs

HR Assistant

Posting Date

6/23/2022 12:00:00 AM

Position Information

Title: HR Assistant
 

Essential Job Functions

If you’re passionate about serving as a partner within the campus community to meet the needs of a dynamic and inclusive academic institution, we enthusiastically invite you to consider the University of Wisconsin-Green Bay as the next step in your Human Resources career!

In alignment with the University’s mission and strategic priorities, the Office of Human Resources and Workforce Diversity at UW-Green Bay is committed to valuing diversity, nurturing innovation, and supporting the professional growth of UW-Green Bay faculty and staff. We provide consultation and services in the areas of HR systems, total rewards, talent acquisition and management, employee engagement, learning and development, compliance, equity and inclusion, and organizational change.

The HR Assistant position reports to the Employee Relations & Policy Specialist. This position performs routine human resources activities and provides general administrative support in functional areas such as records management, compliance, recruitment, and payroll and benefits. This position will serve as the office coordinator, including departmental budget coordination, and will serve as a resource to disseminate general HR information internally and externally.

This position includes the following responsibilities:

  • Develops, implements, and maintains methods and organizational systems directed at the maintenance of employee electronic/physical records according to established policies and procedures. 
  • Assists with recruitment processes, new employee orientations and onboarding activities, training and development, and compliance.
  • Schedules logistics and secures resources for meetings, conferences, travel, recruitment processes, onboarding activities, payroll and benefit functions, and/or other HR related activities.
  • Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities.
  • Prepares and organizes routine administrative communications, resources, and reports and maintains office equipment and supplies, under close supervision.
  • Receives and responds to inquiries in-person, via email, and through various communication mediums and relays information to appropriate entities.

Qualifications

MINIMUM QUALIFICATIONS:
  • H.S. Diploma at time of application
  • Computer proficiency with the ability to use specialized software and web-based applications, spreadsheet and word processing (i.e. MS Excel, MS Word, MS PowerPoint, and MS Outlook)
  • Ability to become proficient in managing content for division websites
  • Ability to develop, modify, audit and monitor data
  • Ability to set priorities and manage multiple tasks while meeting deadlines
  • Flexibility and the willingness to learn new systems, processes, and technological applications and recommend improvements

PREFERRED QUALIFICATIONS:
  • Experience in Human Resources
  • Experience in a higher education environment
  • Knowledge of State of Wisconsin Records Management Guidelines and General Records Schedules for the University of Wisconsin System


The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position is a full-time University Staff appointment. The work hours for this position will be 7:45 a.m. – 4:30 p.m., Monday through Friday (fully on-site). 

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Hourly salary range of $18.00 - $20.00.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "HR Assistant"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references  


You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email:  jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Thursday, July 7, 2022.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.