Career Opportunities

Business Affairs

HR Coordinator

Posting Date

7/15/2022 12:00:00 AM

Position Information

Working Title:  HR Systems & Total Rewards Coordinator
UW System Title:  HR Coordinator

Essential Job Functions

This position reports to HR Systems & Total Rewards Manager and creates and maintains human resources (HR) records, coordinates logistics, disseminates HR communications, and processes various HR specific transactions related to HR Systems and Total Rewards (i.e. data entry, HR technology, compensation, and benefits), to ensure compliance with established rules, regulations, procedures and statutes for assigned departments. Supervises student employee(s) within the HR office and provides assistance with HR-related database systems and reporting. .

This position includes the following responsibilities:

  • Enters, reviews, and processes HR transactions for assigned departments according to established policies and procedures.
  • Receives, responds to, and resolves employee benefits questions, escalates more complex issues to the appropriate authorities.
  • Supervises student employee(s) within the HR office, handling the recruitment and training process, providing work direction and coordinating schedules.
  • Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities.
  • Audits and tracks compliance for various HR functions related to HR Systems and Total Rewards.
  • Creates and maintains various HR specific reports, databases, and/or records for assigned departments to ensure compliance with established policies, procedures, and legal rules and regulations.
  • Schedules logistics and secures resources for HR Systems and Total Rewards related activities, manages the dissemination of HR related communications to various audiences under the direction of leadership.


  • Associate’s degree in Human Resources, Business, Communications or related field at time of application OR 2 years of directly related professional work experience
  • Experience with data entry and/or benefits processing accurately within established timelines
  • Experience working with an automated timekeeping and Human Resources Information System (HRIS) systems
  • Experience in resolving complex HR and benefit issues
  • Working knowledge of desktop hardware and business software programs (e.g. MS Word, MS Excel, MS Outlook, MS Power Point, and the Internet)

  • Bachelor’s degree in Human Resource Management or related field
  • Working knowledge of Wisconsin Administrative Codes, state statutes, Federal/State laws and regulations, UW System fringe benefits and Employee Trust Fund policies and procedures
  • Bilingual, preferably in Spanish, Hmong, Somali, or Oneida
  • Demonstrated experience in supporting organizational efforts to create and nurture a diverse and inclusive community
  • Experience working with HRIS databases and reporting tools
  • Knowledge of ImageNow, Adobe, Word Press, Kentico and Social Media platforms preferred

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position is a full-time University Staff appointment.  The work hours for this position will be 7:45 a.m. – 4:30 p.m., Monday through Friday. This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request.

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Minimum hourly salary of $22.00.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).


The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "HR Coordinator"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390

Application Deadline

To ensure consideration, please submit application materials by Sunday, July 31, 2022.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.