Career Opportunities

Administrative Support

Human Resources Assistant (Temporary, 9 Month Appointment)

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Posting Date

11/18/2019 12:00:00 AM

Position Information

Title:  Human Resources Assistant

Essential Job Functions

This position reports to the Human Resources Manager/AA Officer and performs a variety of payroll, benefits and human resource related activities for UW-Green Bay’s Human Resources Office.  This position will assist with interpreting and applying a wide variety of payroll and benefit rules and regulations affecting the various employee classifications on campus. In addition, this position will provide assistance with records management.

This position includes the following responsibilities:

  • Assist with administering all benefit programs and be knowledgeable about the provisions in the various plans.
  • Research and be knowledgeable of State Statutes, Wisconsin Administrative Codes, labor agreements, rules and regulations and Board of Regent Policies to determine correct interpretation and application to each specific individual being counseled.
  • Counsel employees on benefits options resulting from life changes including marital status changes, birth, death, address changes, and dependent changes.
  • Answer employee questions regarding their various benefit plans.
  • Keep employees informed of changes and enrollment opportunities.  Assist with coordination of ETF, UW-System and TSA vendor visits and presentations.
  • Receive and review insurance forms for accuracy and completeness, calculate premiums, code and enter data HRS system and distribute forms appropriately.
  • Audit all FAASLI personnel action forms, reviewing funding sources, determining appropriate payment codes for lump sum payments, and resolve discrepancies.  Determine when payments will be made.
  • Verify and process monthly FAASLI payroll using payment information from PA forms. Validate the accuracy of payroll data to HRS through the use of various payroll reports and audit and reconcile payroll using the payroll register. Resolve payroll issues such as salary adjustments, FTE changes, garnishments and summer payments. Complete direct retro requests and process off cycle payroll.
  • Set up payouts for unused leave balances upon termination, retirement, and leave of absence.
  • Answer questions related to payroll, leave accounting, and check distribution.
  • Upload files into the HRS system as necessary related to FICA and/or general deductions, being aware of necessary payroll processing timelines.
  • Email electronic earnings statements for employees without portal access and maintain online related reports.
  • Review and facilitate an update to the Records Management webpage.
  • Assist with records management and retention for all HR, payroll, benefits, and other university records.
  • Maintain documents and files through electronic imaging, scanning batches and uploading new documents to files.
  • Update and develop HR related forms and documents related to records management.
  • Create and update workflow documentation for HR processes.

Qualifications

MINIMUM QUALIFICATIONS:
  • High School Diploma at time of application

PREFERRED QUALIFICATIONS:
  • Experience working with an automated timekeeping and HRIS System (Peoplesoft/Oracle preferred)
  • Payroll and Benefit processing experience
  • Experience with Microsoft Office Suite including Outlook, Word, and Excel
  • Analytical and problem solving skills


The successful candidate will have exceptional oral, written, interpersonal, organizational, time-management, computer, proofreading, and customer service skills; the ability to communicate with diverse constituents; and the willingness to work independently, as well as part of a collaborative team. This position requires the ability to manage multiple deadlines, projects, and priorities with attention to detail and exceptional accuracy; show excellent judgment, including sensitivity to personal and confidential information; and demonstrate flexibility and the ability to adapt to ongoing change. Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness, are essential for this position.

Conditions Of Appointment

Position is a part-time, approximate 9 month, University Staff Temporary appointment.  The work hours for this position will be between 7:45 a.m. – 4:30 p.m., Monday through Friday. 

A criminal conviction investigation will be conducted on the finalist(s).  In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Minimum salary of $14.00.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Human Resources Assistant (Temporary, 9 Month Appointment)"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
 

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email:  jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, December 1, 2019.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.