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Marketing & Communication Recruitment Coordinator

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: 

Posting Date

9/26/2019 12:00:00 AM

Position Information

Working Title:  Marketing & Communication Recruitment Coordinator
UW System Title:  Associate Marketing Specialist

Essential Job Functions

This position reports to the Marketing Recruitment and Communication Specialist and plays a key support role in the development of annual marketing recruitment and communication deliverables and materials in support of the University’s enrollment goals across all prospective student constituencies, including traditional, transfer, graduate studies and adult students for all four UW-Green Bay campuses. In this role, the Marketing Recruitment and Communication Coordinator will work closely with the Marketing Recruitment and Communication Specialist to ensure marketing and communication align and integrate with the broader annual marketing recruitment strategy.

The Marketing and Communication Recruitment Coordinator will support both strategic and tactical initiatives for traditional and new channels. The Marketing and Communication Recruitment Coordinator is expected to be proactive, strategic, outgoing, organized, collaborative, entrepreneurial and detail-oriented, while also possessing excellent oral and written communication skills.

This position includes the following responsibilities:
  • Support the Marketing Recruitment and Communication Specialist in the execution of an integrated annual recruitment marketing and communication plan and innovative campaigns/material, in alignment with UW-Green Bay institutional goals and academic plans, marketing guidelines, institutional practices and administrative policies.
  • Serve as the back-up liaison between Marketing and University Communication and Admissions.
  • Serve as the back-up liaison with the University’s third-party digital marketing partner, conducting regular internal and external meetings to ensure ROI is maximized.
  • In conjunction with University Marketing and Communications and digital partner, develop and innovate the University’s digital advertising strategy (outreach, lead generation, retargeting, IP targeting, social media campaigns, geographic targeting and other tactics).
  • Support writing and editing of text for print, email and web communication provided by the Marketing Specialist and/or Marketing and University Communication.
  • Edit the Admissions website using content management system (CMS).
  • Adhere to UW-Green Bay marketing guidelines, institutional practices and administrative policies.
  • Implement social media campaigns for the Admissions Office, in collaboration with the Marketing and Communication Recruitment Specialist and the Social Media Specialist in Marketing and University Communication.
  • Assist with bidding and purchasing of print Admissions materials under the supervision of the Marketing and University Communication.
  • Work in conjunction with the Marketing Recruitment and Communication Specialist to develop, design and execute full communication sequences for student types and terms as needed for recruiting needs (including print, email and texting).
  • Support the development of campus visit strategies and innovation to improve the campus visit experience.
  • Assist with reviewing data, evaluating admission policies, and planning strategies for recruitment and enrollment.
  • Meet with students and families.



  • Associates degree in marketing or related field
  • 1 year of experience in progressive marketing
  • Understanding of marketing concepts, strategies and/or best practices
  • Ability to collaborate with, and market to, a wide range of stakeholders
  • Ability to manage multiple projects, self-prioritize, remain flexible to shifting priorities and/or deadlines
  • Demonstrated computer proficiency with data base, spreadsheet, word processing, project management tools, and/or InDesign software
  • Adept in smart phone usage with proficiency in relevant marketing apps


  • Bachelor's degree in Strategic Marketing or Communication, Advertising, Journalism, Public Relations or related communication or business field
  • Marketing recruitment, communication or brand coordination experience in higher education, corporate (transportation, customer service, construction, etc.) or an agency environment

The successful candidate will have strong oral, written, proofreading, interpersonal, organizational skills, attention to detail, the ability to communicate with a diverse student population, demonstrated integrity and strong leadership, consistency and follow-through, and the willingness to be part of a collaborative team. The University welcomes applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Occasional night and/or weekend work. Travel is required for meetings, trainings, conferences and between campuses.

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Salary range of $36,000-$40,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Job Search" screen,

  • Click "View All Jobs"
  • Select "Marketing & Communication Recruitment Coordinator"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
  • Portfolio of previous work to include a marketing plan and strategies developed

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Paula Marcec
Phone: (920) 465-2207

Application Deadline

To ensure consideration, please submit application materials by Sunday, October 13, 2019.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our Office of Public Safety website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.