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Procurement Specialist 1

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Posting Date

10/11/2021 12:00:00 AM

Position Information

Working Title:  Procurement Specialist 1
UW System Title:  Associate Procurement Specialist

Essential Job Functions

This position reports to the Purchasing Specialist and is responsible, for providing procurement services that support the University of Wisconsin Green Bay faculty, staff, and students. This position has responsibility for facilitating the acquisition of materials and services as needed by the campus.  This position requires knowledge of DOA and UW System policies and procedures governing procurement for State/UW entities. This position will be responsible for sourcing products, developing Requests for Purchasing Authority (RPA's) and facilitating Request for Bids (RFB). This position acts as the Purchasing Card Administrator.

This position includes the following responsibilities:

  • Perform purchasing in compliance with all appropriate federal, state, UW and campus regulations, guidelines, policies and audit recommendations.
  • Develop or assist with development of Simplified Bids, Official Sealed Bids, Request for Bids (RFB) and posting to State of Wisconsin Bureau of Procurement VendorNet System as appropriate.  Complete waiver of competitive bid or competitive negotiation process, as applicable, and submit to Procurement Specialist for review and approval.
  • Interface with vendor representatives and campus personnel as required to resolve maintenance, product quality, financial or installation issues including those resulting from protest actions.
  • Provide resource assistance to campus department staff requesting materials and/or services, and ensure that their purchasing needs will be met in a timely manner. Perform research and identify products to support campus operations.
  • Prepare documents and assist with finalizing all appropriate bid solicitations and proposals, including abstracts, evaluation of bids and appropriate awards.
  • Coordinate with accounts payable for any urgent documents needing coordinated effort to achieve deadlines.
  • Process ShopUW+ requisitions and purchase orders to ensure they meet DOA and UW System policies and procedures governing procurement for State/UW entities.
  • Submit SFS security requests for new ShopUW+ Requesters and to remove access for users no longer needing access.
  • Successfully complete DOA procurement coursework to be eligible to receiving Wisconsin State Statute 16.71 (1) purchasing authority sub-delegation.
  • Act as campus Purchasing Card Administrator.
  • Perform audit on 100% of purchasing card transactions to ensure they meet DOA and UW System policies and procedures governing procurement for State/UW entities.
  • Prepare and maintain proper record keeping of all purchasing card activities.
  • Issue new cards, administer spend limit changes, create and maintain User Profiles on bank website and order replacement cards.
  • Ensure all new card holders have been properly trained on the responsibilities with holding a purchasing card.  Including the process to reallocate expenses using the Bank transaction management process.
  • Assemble supporting documentation for responses to UWSA audit requests.
  • Contract administration and invoicing for select campus revenue contracts.
  • Enter assets into asset management module of PeopleSoft SFS. Reconcile activity quarterly. Conduct onsite inspections to confirm possession of asset.

Qualifications

MINIMUM QUALIFICATIONS:
  • Bachelor's degree in Supply Chain Management or related field, or equivalent work experience in the purchasing and/or procurement field 
  • 2 years of experience within a business office setting 
  • Working knowledge of desktop hardware and standard business software programs and the internet

PREFERRED QUALIFICATIONS:
  • Experience in a higher education environment


The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Salary range of $43,870 - $45,000. 

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Procurement Specialist 1"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references
 

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Tory Ortscheid
Phone: (920) 465-2598
Email:  ortschet@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Monday, November 1, 2021.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.