Career Opportunities


Recreation Program Coordinator

Posting Date

5/10/2022 12:00:00 AM

Position Information

Working Title:  Recreation Program Coordinator
UW System Title:  Recreation Program Supervisor

Essential Job Functions

This position reports to the Director of University Recreation & Kress Events Center Operations and manages a comprehensive recreation program including the overall operations of intramural sports, sport clubs, informal recreation, and aquatics.  Oversees and performs activities including policy development and enforcement, program development and expansion, participant eligibility, and/or risk management.

This position must work closely within University Recreation (UREC), the Division of University Inclusivity & Student Affairs as well as with the UW-Green Bay community in support of the missions of the UREC, Division and University, while working to create a safe and inclusive environment for all students.

This position includes the following responsibilities:

  • Develop, coordinate, schedule and manage comprehensive intramural leagues and tournament, sport club opportunities, and aquatics facility schedules, programs and events while also maximizing facility spaces for open/informal recreation opportunities for students/members.
  • Develop, update and revise policy handbooks/manuals for program areas.
  • Collaborate with the Office of Student Engagement as an advocate for Sport Clubs in following campus student organization guidelines, protocols, travel, and budget.
  • Serve as a liaison for several Sport Club organizations providing leadership and mentorship to club officials, coaches, and participants.
  • Assess the effectiveness of current program offerings and explore, develop, and implement innovative new program and/or service opportunities to remain current with industry-wide trends while meeting the demand of students and members.
  • Coordinate, manage and administer all aspects of the private swim lessons program and registration.
  • Recruit, hire, train, develop, schedule, supervise, mentor, lead and evaluate approximately 50+ student staff for intramurals (supervisors, officials, trainers, and scorekeepers) and aquatics (lifeguards and swim instructors) promoting an inclusive environment.
  • Develop and conduct official’s clinics teaching proper mechanics based on National Federation, NIRSA, and WIAA sport rules.
  • Enforce policies, procedures, and participant eligibility for intramural and sport club opportunities including addressing discipline/sportsmanship issues, ejections, appeals, and game protests.
  • Manage different software used for program registration, member management, facility use, program participation and assessment (i.e. Fusion, IM Leagues, EMS).
  • Co-coordinate and instruct CPR, First-Aid and AED class offerings for UREC staff as well as the supervision of the UREC Emergency Response Team and Red Shirt Review Drills.
  • Maintain all pool records, lifeguard certifications, and safety equipment to ensure state and local regulations are met.
  • Develop, maintain and enforce standards of safety and risk management protocols for respective programs.
  • Assist in development of the program budgets including program revenues and expenses.
  • Maintain inventory of intramural and sport club equipment and uniforms.
  • Assist with summer sport camp support, oversight, and documentation.


  • Bachelor's Degree in Recreation, Sport Management, Physical Education, Exercise Science or closely related field
  • 2 years of experience working in collegiate intramurals or related non-collegiate sports field; undergraduate experience working in intramurals or serving as a sport club officer is acceptable
  • Prior supervisory and training experience
  • Officiating experience in a variety of sports activities (or correlating sport): basketball, football, soccer, volleyball, and softball/baseball
  • Current CPR / AED / First Aid certification required; or ability to obtain within 60 days of hire

  • Earned or progress towards Master's Degree in Recreation, Sports Management or closely related field
  • Graduate or professional supervisory experience in intramurals, sport clubs or aquatics
  • Certified officiating experience with state/local association(s)
  • Experience with staff and program assessment and evaluation
  • Experience with IMLeagues, Innosoft Fusion, and Enterprise EMS (Event Management Systems) or like intramural and scheduling software experience
  • Prior use of social media technologies for promotion and marketing of recreational programs
  • Ability to teach and lead with a philosophy placing a strong emphasis on student development
  • CPR/First Aid/AED Instructor Certification
  • Certified American Red Cross Lifeguard or comparable

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position requires a non-traditional work schedule that includes evenings and occasional weekend hours to meet the needs of the program area.  Recreation, intramural and sport club activities often occur in outdoor environments and various weather conditions. 

Position is a full-time Academic Staff appointment. Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Competitive salary commensurate with qualifications and experience.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).


The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Recreation Program Coordinator"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume 
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Tim Helein
Phone:  (920) 465-2805

Application Deadline

To ensure consideration, please submit application materials by Tuesday, May 31, 2022.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.