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Career Opportunities

Student Affairs

Student Services Coordinator (Education)

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Posting Date

5/18/2020 12:00:00 AM

Position Information

Title:  Student Services Coordinator

Essential Job Functions

This position reports to the Chair of the Education department and coordinates the process of providing information to students interested in pursuing an Education major or minor and coordinate the process of securing appropriate student teaching and internship placements, as required by Wisconsin's Department of Public Instruction (DPI), for all eligible students in the Professional Program in Education. Prepare students for teacher licensure assessments and monitor programmatic data.

This position includes the following responsibilities:

  • Serve as the primary point-of-contact for individuals considering admission to the Professional Program in Education.
  • Revise and submit all information and application materials related to program admission and certification policies and procedures.
  • Organize and conduct group information sessions and meet with individuals one-on-one to provide information and answer questions regarding admission requirements and application procedures.
  • Respond to all inquiries regarding processes and requirements for admission to the program.
  • Work with the Admissions Office, Academic Advising and other offices to provide service to students regarding program admission and teacher certification requirements.
  • Attend events to provide information about the program requirements to current and potential students.
  • Coordinate the process of securing appropriate student teaching and internship placements for all eligible students, ensuring that all student teaching and internship activities are in compliance with the policies and procedures of the Professional Program in Education and the Wisconsin Department of Public Instruction.
  • Consult with the department chair concerning any situations which do not follow established guidelines.
  • Revise and submit informational materials related to student teaching and internship placements.
  • Organize and conduct group and one-on-one sessions with students to provide information regarding requirements, opportunities and application procedures.
  • Locate student teaching and internship opportunities.
  • Recruit interns and assist school districts in planning the intern placement design to ensure compliance with the requirements of the State DPI.
  • Arrange for a university supervisor for each student teacher/intern.
  • Complete and submit all necessary applications and other forms for student teaching and internship placements with the DPI.
  • Provide information to cooperating teachers and university supervisors regarding expectations for evaluation of student teachers.
  • Coordinate all aspects of guest student teachers working with guest institutions to ensure compliance with their requirements.
  • Communicate with students, school district administrators, cooperating teachers, and university supervisors regarding the details of student teaching/internship placements.
  • Coordinate the evaluation process for all student teachers/interns.
  • Respond to inquiries student teachers, principals, and administrators concerning student teachers, placements and supervision.
  • Troubleshoot concerns and problems that arise with placements informing the university supervisor; department chair and necessary parties of the situation, visiting schools to talk with cooperating teachers and student teachers.
  • Prepare all correspondence related to placement changes and withdrawals of students from student teaching.
  • Prepare and lead all aspects of the 2 credit EDUC 414 Course: Student Teaching Seminar.
  • Recruit, Hire, Assign, Train, Support and Advise university supervisors.
  • Monitor evaluations completed by cooperating teachers and supervisors to ensure proficient performance of student teachers.
  • Oversee International Student Teachers.
  • Oversee field placements for all coursework in the Education Program.
  • Ensure all preservice teachers have a valid TB Test/Screener, Background Check, and have completed a Mandatory Reporter Training in order to verify completion with partnering districts.
  • Create and maintain program wide spreadsheet to monitor and track field placements.
  • Prepare and educate student teachers on the edTPA assessment required for Wisconsin Teacher Licensure.
  • Organize and lead informational workshops about edTPA.
  • Collect, analyze, and present institutional edTPA data.
  • Attend Wisconsin.DP/ workshops, phone conferences and meetings about edTPA and communicate information with department.
  • Participate in monthly statewide UW-System edTPA coordinators meetings and yearly retreats.
  • Proctor UW Independent Learning Exams for course U448-699 Independent Reading in Wisconsin Native American History and ACTFL  Language Assessments.
  • Maintain Foundations of Reading test and edTPA preparation resource libraries.
  • Recruit workshop facilitators for Foundations of Reading test preparation workshop and promote to students.
  • Generate and submit details reports related to student teaching/internship placement data.
  • Implement practices of inclusivity to recruit and retain diverse candidates to UWGB and the teaching profession.
  • Monitor expenditures for WIP funds available for internship placements.
  • Serve as primary point of contact for individuals considering admission to the Professional Program in Education and for individuals with questions regarding teacher certification requirements.


  • Master's degree in Education or related field at time of application
  • Wisconsin Teacher or other state teacher Certification
  • 3 years of experience in advising, counseling, or providing direct service to individuals in the education setting
  • Demonstrated solid knowledge of the teacher education process, certification rules and regulations

  • 3-5 years K-12 teaching experience
  • Experience in higher education

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, presentation, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Salary range of $43,010-$45,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Student Services Coordinator"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Curriculum Vitae
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Pao Lor, Ph.D.
Phone: (920) 465-2426
Email:  lorp@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Monday, June 15, 2020.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.