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Career Opportunities

Student Affairs

Student Services Specialist (Sheboygan Campus)

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Posting Date

9/11/2020 12:00:00 AM

Position Information

UW System Title:  Student Services Specialist

Essential Job Functions

This position reports to the Green Bay One Stop Shop (GBOSS) Manager and works in the UW Green Bay Sheboygan Campus Student Center to provide accurate and timely information and advice regarding Admissions, Student Records, and Financial Aid to prospective and current students, alumni, university staff, and general public via telephone, e-mail and face-to-face interactions. Develop and maintain thorough knowledge and operational proficiency in SIS student records, advising, admissions and financial aid modules. Assist students with problem diagnosis and resolution by acquiring information, suggesting alternatives and explaining recourse for appealing decisions. Interpret rules, regulations and procedures. Answer general questions about academic programs, services, resources and business practices.
 
This position includes the following responsibilities:

  • Provide accurate and timely information and advice regarding Admissions, Student Records, and Financial Aid to prospective and current students, alumni, university faculty and staff, and the general public via telephone, e-mail, face-to-face and eform interactions in English or Spanish.
  • Proactively assist students with problem diagnosis and resolution by acquiring additional information, suggesting alternative courses of action and considerations thereof, and explaining the recourse for appealing decisions.
  • Interpret rules, regulations, policies, and procedures for the public and the staff. Achieve proficiency with systems and processes to accomplish the “80/20” front desk service delivery goal (80% handled by front desk 20% referred to advisors). Enforce FERPA.
  • Complete projects as requested by supported offices (i.e. Making phone calls to prospective or recently admitted students, preparing mailers for financial aid, or updating student records to include in a particular student group), including the Sheboygan campus.
  • Meet and present to prospective students and families at campus events.

Qualifications

MINIMUM QUALIFICATIONS:
  • Associate's degree at time of application
  • One year experience in higher education service office or similar customer service capacity

PREFERRED QUALIFICATIONS:
  • Working experience with an integrated database, PeopleSoft proficiency
  • Direct Financial Aid, Admissions or Registration experience
  • Proficiency in speaking and reading a second language, preferably Spanish

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

Position is a full-time (100%) Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Competitive salary commensurate with qualifications and experience.
This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Student Services Specialist (Sheboygan Campus)"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter 
  • Resume 
  • Names and contact information for three references
 

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Jennifer Van Beek
Phone: (920) 465-2152
Email:  vanbeekj@uwgb.edu 

Application Deadline

To ensure consideration, please submit application materials by Monday, September 21, 2020.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.