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Career Opportunities

Student Affairs

Union Building Operations Manager

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Posting Date

5/14/2021 12:00:00 AM

Position Information

Working Title:  Union Building Operations Manager
UW System Title:  Administrative Specialist

Essential Job Functions

The Building Operations Manager is responsible for the leadership and day-to-day management of all programs and services supporting events and functions in the University Union and affiliated areas on the campus. This position assists with the development and implementation of University Union policies, procedures, and goals as they relate to the mission of the Union. This position reports to the Associate Director of University Union Operations, and works cooperatively with other professional staff and students in accomplishing the operational, programmatic, services, and student development goals for the organization. This position will be responsible for facilitating programming that supports the University’s goals regarding Equity, Diversity and Inclusion. This position will work, in collaboration with others, to create a safe and inclusive environment for all UW Green Bay students where all feel a sense of place and pride.

This position includes the following responsibilities:

  • Lead the University Union event planning and review meetings with key event support staff and participate in planning meetings with clients for large and/or complex events as needed.
  • Serve as onsite coordinator for all large events and support for event set-up when needed.
  • Serve as primary contact and coordinator for the campus Outdoor Event Request process.
  • Hire, train and supervise the student teams; Building Services, Union Reservations, Sustainability Interns, and Union Sound and Light.
  • Supervise the full-time Assistant Building Operations Manager.
  • Supervise loading dock and coordinate delivery and storage with building tenants.
  • Coordinate and operationalize building sustainability initiatives.
  • Develop and implement strategies to increase support for students from underrepresented racial/ethnic/first-generation backgrounds.
  • Work with Facility Repair Technician and Building Services Team to maintain exterior appearance of building including flower beds, plantings, and furniture.
  • Develop a preventative maintenance plan and equipment upgrades for sound and light equipment.
  • Supervise and manage the authorized reservable campus spaces using EMS Enterprise scheduling software.
  • Coordinate semi-annual class import into EMS for all campus locations.
  • Update equipment lists in EMS available for reservations.
  • Serve as primary contact for all four campus EMS users for training, develop and maintenance.
  • Develop and maintain event setup diagrams and room layouts with Meeting Matrix room diagram software.
  • Responsible for assessing charges and supervising the invoice procedures of rentals of campus space.
  • Review and recommend changes and improvements in existing policies, processes, programs, position descriptions, and services, and develop new ones as needed.
  • Coordinate the data gathering and reporting for all on-campus events.
  • Responsible for assessing charges and supervising the invoice procedures of rentals of campus space.
  • Manage and maintain the E-sports area including serving as the primary resource for outside groups seeking to rent the space for private parties.

Qualifications

MINIMUM QUALIFICATIONS:
  • Bachelor's degree at time of application from an accredited institution

PREFERRED QUALIFICATIONS:
  • Master's degree in College Student Personnel or related field
  • 2 to 4 years of experience in university operations and/or hotel conference services
  • Experience operating sound and light production equipment
  • Experience with electronic calendaring systems and computer assisted drawing programs
  • Demonstrated experience in supporting institutional efforts to create a diverse and inclusive community

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions Of Appointment

This position will be required to work as needed to support the events and programs within the University Union that happen to occur around the clock.  A standard schedule of 7:45 am to 4:30 pm will apply when not adjusting to event needs.

Position is a full-time (100%) Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Salary

Salary range of $46,000 to $48,000.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS
The UW System provides an excellent benefits package, including participation in the Wisconsin State Retirement System.

To Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Union Building Operations Manager"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter
  • Resume 
  • Names and contact information for three references
  • Unofficial transcripts of the highest degree achieved
 

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Tina Tackmier
Phone: (920) 465-2220
Email:  tackmiet@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, June 6, 2021.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.