COVID-19 Updates See our Phoenix Forward page.

Furlough Information

In response to the COVID-19 Health Crisis, the University of Wisconsin Green Bay has been required to change many facets of its operation.  As a result of these changes there are an increased number of fiscal challenges. 
 
As a temporary response to this Event, the University of Wisconsin System Board of Regents, has authorized the implementation of a variety of workforce reduction and cost saving measures, beyond existing policies. The purpose of these interim policies are to address financial challenges in a way that minimizes long term layoffs and maximizes UW-Green Bay’s ability to continue to perform its critical educational mission both during the event and in years to come.
 
The below information is provided to assist in helping employees understand the current actions of UW-Green Bay, the applicable policies and the resources available to employees who are impacted by the COVID-19 Crisis.
 

UW System and UW-Green Bay COVID-19 Response

 

Furlough

The University of Wisconsin System is facing increased fiscal challenges as a result of the COVID-19 crisis.  As a result, the University of Wisconsin System Board of Regents, under the authority granted to it in Wis. Stats. s. 36.115, has authorized the UW System to implement an interim furlough policy.  The furlough process is not a substitute for layoff, non-renewal, or termination processes as outlined in the Wisconsin Administrative code, system wide policies, and institutional policies and does not remove any due process rights that employees have regarding those actions.
 

Continued Benefits

A furloughed employee will be eligible to retain State/University health insurance while furloughed. The UW System will remain required to pay the employer’s share of health insurance premiums for a furloughed employee for the month in which the furlough starts and for three months thereafter. See Wis. Stat. sec. 40.05(4)(a)3a. Please review the resources below to determine if any additional action is needed by you for elected coverage..

Time Reporting while on Furlough

All employees on a Consecutive Day Furlough (ex. a full week) will not need to enter any time on a timesheet. The Office of Human Resources and Workforce Diversity will take care of adding furlough time to your timesheet during the time period in which you have been identified on furlough.

All employees on an Intermittent Day Furlough (ex. one day) will need to enter time on their timesheet. Is your appointment less than full-time?  If so, please enter the hours per day on the timesheet according to your FTE.  For example, if your FTE is 75%, you can enter 6 hours in the quantity field.

University Staff & Academic Staff Hourly (Employees paid on a Bi-Weekly basis): Non-Instructional Academic Staff & Limited (Employees paid on a Monthly basis):

Instructional Academic Staff & Faculty (Employees paid on a Monthly basis, 9-Month):
As a reminder, employees will be furloughed November 27, 2020 (Day after Thanksgiving) and all campus locations will be closed for business on that date.  Furlough time entry will still need to be completed for this day following the procedures above. 

Information for Supervisors on how to approve time entry for employees on intermittent furlough can be found by clicking here.
 

Unemployment Insurance

Employees who are placed on consecutive day furloughs may be eligible for unemployment. The Wisconsin Department of Workforce Development (DWD) determines eligibility and approves claims. UW-Bay’s role is to respond with factual information such as employment category, earnings, and employment dates.

Are furloughed employees able to apply for Unemployment Insurance/Compensation?
 Individuals who experience a wage reduction equivalent to 8 hours in a 40-hour work week and who have earned less than $500 in that week from all employers are eligible to apply for unemployment compensation.
 
Does the CARES Act provide more money in unemployment insurance benefits for UW System employees than their regular wages?
For some low wage UW System workers, the CARES expansion may provide a greater unemployment compensation benefit than their regular UW System wage, but that increased benefit expires on July 31, 2020. In general, unemployment compensation pays only 40% of the average claimant’s wage. Most workers will earn substantially more by working for the UW System than by collecting unemployment compensation even with the CARES increases.
 
What is UW-Green Bay or UW System role in an unemployment compensation application?
Unemployment insurance/compensation claims are processed by the Wisconsin Department of Workforce Development (DWD). The UW System’s role is to answer the DWD’s request for information in a timely and factual manner.  Neither UW-Green Bay, nor UW System determine an individual’s eligibility for unemployment.
 
How do you file an unemployment application?
 Applications are filed directly with the state at http://dwd.wisconsin.gov/ui/
 
UI Employer Account Number for UW Green Bay:  691119
 

FMLA

Under the Families First Coronavirus Response Act (FFCRA) eligibility for Family Medical Leave has been expanded.  In response to this expansion, the University of Wiscosnin System has implemented UWSA SYS Interim 1200-03 FMLA Expansion which provides additional paid family and medical leave for a qualifying need related to a public health emergency.  It also expands the eligibility criteria for this specific type of Emergency Family and Medical Leave.
 
All employees who have worked in the 30 days prior to claiming leave and can show a qualifying need related to a public health emergency:  
For purposes of this policy, means the employee is unable to work (or telework) due to a need for leave to care for the son or daughter under 18 years of age of such employee if the school or place of care has been closed, or the childcare provider of such son or daughter is unavailable, due to a public health emergency.
Employees whose appointments have been laid off or furloughed because are not eligible for expanded FMLA leave. Student hourly employees are not included in this policy. 
 

EAP

The Employee Assistance Program (EAP) offers an array of free and confidential services for employees experiencing personal or work related problems.  FEI, the UW-Green Bay EAP provider, provides free confidential professional assistance with life, work, family, and well-being. There are counselors and consultants available 24/7 every day of the year.  Your use of this service and the information you share is confidential, except when your safety or the safety of others may be at risk. This program is available to all employees and household members.
 
Services include
  • Caregiving, College Life, Military Life, Parenting, Interpersonal Relationships
  • Emotional Wellbeing
  • Addiction, Anxiety Disorders, Depression, Eating Disorders, Grief and Loss, Suicide, Stress
  • Financial
  • Banking & Credit, Budgeting, Debt & Bankruptcy, Education, Identity Theft, Taxes
  • Health
  • Legal Injury, Wills & Estates, Cars & Tickets, Divorce & Child Custody, Insurance, Immigration, Real Estate, Personal Effective Communication
  •  Managing Work & Family
Additional Resources
Executive Order on Abatement of Foreclosures & Evictions

Fisc
FISC (Financial Information and Service Center) Assists people of all income levels with a variety of financial concerns. FISC offers counseling for credit cards, debt, bankruptcy, financial education, budgeting and debt management. 
Phone: 800-366-8161

ACCESS
ACCESS Assists people apply for programs such as: Foodshare, Medicaid, BadgerCare, Senior Care, WIC, Reduced Price School Meals, and Energy Assistance. 
Phone: 888-256-4563