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Admissions & Recruitment Coordinator II

Position Information

UW SYSTEM OFFICIAL TITLE: Admissions & Recruitment Coordinator II
POSTING DATE:  March 10, 2023

Essential Job Functions

This position reports to the Assistant Director of Admissions and serves as a key member of the recruitment and enrollment team. The individual represents the institution and is responsible for building positive, professional relationships with prospective students with a goal of attracting, admitting, and enrolling a talented, diverse student body. This team member will meet regularly with prospective/admitted students and their supporters and is expected to effectively communicate the benefits of a UWGB experience. This individual will plan, develop, coordinate, manage, and execute the recruitment and admissions process in alignment with the institution's strategic goals. The Adminssions & Recruitment Coordinator will conduct high school visits in Southeast Wisconsin meeting with prospective students, their parents, and high school staff. Extensive travel in Southeast Wisconsin is expected throughout the year, especially during the fall and spring recruitment seasons. 

This position requires excellent project and time management skills, with the ability to prioritize multiple tasks. Accuracy, attention to detail, follow-through, and reliability are extremely important in this position.

What You'll Do

This position includes the following responsibilities:

  • Recruit and counsel prospective students by providing timely and accurate information about degree options, admission procedures, general education requirements, supporting and major course requirements for available programs of study, and rules, regulations, policies, and procedures of the institution.
  • Use Customer Relationship Management (CRM) to effectively recruit students by managing ongoing communications through text, email, phone and mail.
  • Create, prepare, and give prospective student presentations to large and small groups in-person and virtually.
  • Serve as one of the university representatives for college educational fairs, national educational fairs, high school college nights, and other recruiting events as assigned.  This will include traveling and evening and weekend responsibilities both on and off campus.
  • Counsels prospective and admitted students on educational planning and career opportunities.
  • Reviews, evaluates, and responds to student applications according to established policies and procedures.
  • Identifies opportunities for and develops admissions and outreach events.
  • Schedules logistics and secures resources for events to promote the Institution. Provide campus tours.
  • Evaluates program effectiveness and provides recommendations for improvement.
  • Creates targeted communication plans and materials based on established goals.
  • Delivers directed admissions program messaging to internal and external audiences.
  • Identifies, promotes, and maintains internal and external partnerships focusing on outreach, recruitment, and admission.
  • Engages in extensive outreach and recruitment events, representing the university to prospective students.



  • Bachelor's degree at time of application
  • Experience working in higher education, Admissions, or related field
  • Valid driver's license or ability to obtain one


  • Proficiency in speaking and reading in a second language, preferably Spanish, Hmong, Somali, or Oneida
  • Experience with software systems such as PeopleSoft, Salesforce, Image Now that support Admissions processes
  • Skilled communicator (oral and written), with success in developing and maintaining strong interpersonal relationships and providing exceptional customer service
  • Organization and attention to detail, with an ability to work independently, manage multiple priorities, and meet project deadlines
  • Ability and interest in working effectively within a team environment

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Travel to WI High Schools, fairs and other institutions will be necessary. A combination of daytime, evening, and weekend advising hours will be required to meet the needs of the program and its students.

Position is a full-time Academic Staff appointment.  This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

Salary range of $42,000 - $44,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Benefit Details

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.


STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Admissions & Recruitment Coordinator II"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter specifically addressing qualifications for the essential job functions
  • Resume 
  • Names and contact information for three references 

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Abi Gollata
Phone:  (920) 465-2528

Application Deadline

To ensure consideration, please submit application materials by Sunday, April 9, 2023.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.