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Communications Specialist

Position Information

UW SYSTEM OFFICIAL TITLE: Communications Specialist
POSTING DATE:  April 24, 2023

Essential Job Functions

The UW-Green Bay Advancement team invites you to join them in their continuing success in transforming the University through philanthropic investments contributed by passionate donors. The University’s access mission is critical to raising the college attainment rate thus boosting the regional economy. Join the team as the Communications Specialist with primary responsibility for furthering donor relations through fact-based creative writing, preparing one-to-one personal and mass communication messaging, and helping identify philanthropically spirited alumni and friends who have a demonstrated interest in supporting public higher education. This leadership position offers you the opportunity to make a meaningful impact on students who seek higher education to be the best they can be. The Advancement team had its most successful year ever in 2022, securing over $13 million in gift commitments. 

The Communications Specialist: researches and prepares case statements; crafts gift & grant proposals; composes print and digital content for Advancement and Alumni Relations; and conducts individualized donor research.

This is an outstanding opportunity for a candidate to distinguish themselves by growing professionally, refining key skillsets, and expanding writing capabilities and expertise to include issue-based research. Professional development opportunities are accessible through the Education Advisory Board (EAB). Any of the four campus locations, Green Bay, Manitowoc, Marinette, or Sheboygan, can serve as your day-to-day office.

What You'll Do

This position includes the following responsibilities:

  • Crafts a long-term strategy for donor communications that bolsters the brand of the University and the Advancement Office (including Alumni Relations). Creates materials that gift officers employ in donor visits. Maintains a vibrant website that tracks donor interests and generates contacts for gift officers.

  • Takes fund-raising ideas/proposals and crafts fact-based and inspiring case statements and gift proposals for use in communicating to a variety of audiences, including donor-prospects.

  • Conducts deep research on assigned donors in accordance with the Association of Professional Researchers for Advancement.

  • Works collaboratively with the Annual Giving Officer on the direct mail program.



  • Bachelor's degree at time of application 
  • 4 years experience in advancement, donor relations, business writing, journalism, or equivalent communications experience
  • Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the Interne
  • Knowledge of charitable giving options


  • Master's degree
  • Raiser's Edge database experience

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have excellent oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resources. 

Conditions of Appointment

Travel required to all four campuses. The selected candidate can work out of any of the four campuses, so home campus will be determined at time of hire.

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

Salary of $46,000. 

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Benefit Details

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.


STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Communications Specialist"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter specifically addressing qualifications for the essential job functions
  • Resume 
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Jamie Schramm
Phone:  (920) 459-6611

Application Deadline

To ensure consideration, please submit application materials by Monday, May 15, 2023.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.