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Graduate & Executive Education Coordinator

Position Information

WORKING TITLE: Graduate & Executive Education Coordinator
UW SYSTEM OFFICIAL TITLE: Graduate Program Admissions & Recruitment Coordinator I
POSTING DATE:  May 1, 2023

Essential Job Functions

Housed in the Cofrin School of Business (CSB) and reporting jointly to the Dean of the Cofrin School of Business and the Associate Vice Chancellor for Graduate Studies and Research, this position is responsible for developing and implementing graduate student recruitment plans for CSB. This individual organizes events, recruits and trains staff and volunteers, and represents the institution to prospective business program students with a goal of attracting, admitting, and enrolling a talented, diverse professional student body. This position will identify existing and emerging markets for CSB non-credit and graduate programs, is involved in outreach to organizations and overall promotion of school activities, and coordinates closely with the staff of the Office of Graduate Studies and the Division of Continuing Education and Community Engagement.

What You'll Do

This position includes the following responsibilities:

  • Recruit a talented and diverse graduate student body, develop and promote outreach events, and communicate CSB graduate program information in existing and emerging markets.
  • Assist prospective and admitted graduate students with admissions, financial aid, academic policies, graduation requirements and CSB processes and procedures.
  • Schedule and plan embedded course and graduate student events.
  • Work with graduate program chairs and the associate dean to evaluate program effectiveness and provide recommendations for improvement.
  • Design marketing and promotional materials, website updates, digital strategy, sponsorship fulfillment, content creation, and social media content.
  • Work with area business leaders to identify regional industry training and professional development needs.



  • Bachelor’s degree in business, marketing, project management, adult education, or related field at time of application 
  • 3 years of experience in the development and management of self-supported, revenue-generating programs
  • Experience with developing and sustaining business relationships
  • Demonstrated success in launching and maintaining collaborations and partnerships
  • Demonstrated computer proficiency with the ability to use database, spreadsheet and word processing software/applications
  • Strong fiscal management, organizational and administrative skills


  • Master’s degree in business, marketing, project management, adult education or a related field
  • 5 years of experience in the development and management of self-supported, revenue- generating programs
  • Experience in organizational development and/or project management
  • Knowledge of current issues in adult, graduate, and continuing education
  • Bilingual in Spanish, Hmong, Oneida or Somali

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Occasional evening and/or weekend work. Travel is required for meetings, training and conferences.

Position is a full-time Academic Staff appointment.  This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

Minimum salary of $50,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Benefit Details

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.


STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "Graduate & Executive Education Coordinator"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Holly Keener
Phone:  (920) 465-2638

Application Deadline

To ensure consideration, please submit application materials by Sunday, May 21, 2023.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.