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Grants Accountant

Position Information

WORKING TITLE: Grants Accountant
UW SYSTEM OFFICIAL TITLE: Post-Award Sponsored Programs, Grants & Contracts Accountant II (Inst)
POSTING DATE: May 1, 2024

Essential Job Functions

This position reports to the Assistant Controller and works with campus school/college/deans/divisional/center/departmental representatives to monitor and reconcile data for sponsored programs. Reviews financial transactions submitted from campus research administrators. Interacts directly with project sponsors, faculty, and staff related to financial reporting, invoicing, and auditing on behalf of the university to ensure compliance.

The position is responsible for the maintenance of cash management systems for grants and accounting for federal financial aid programs.  The Post Award Accountant monitors financial matters for extramural funds and offers guidance to faculty, staff and deans at both pre-award and post-award stages.  The position assists the Controller's Office in general accounting and financial reporting. 

What You'll Do

  • Works within the enterprise resource planning system to establish awards, review expenditures, issue billing, and process modifications.
  • Reviews financial transactions such as managing fiscal closeout of awards and projects.
  • Communicates and ensures financial requirements per federal, state, university, and sponsor regulations are followed on behalf of the institution.
  • Ensures the execution and completion of cost sharing and effort reporting obligations.
  • Reviews and executes no cost extensions and other post-award modifications. Advises campus and researchers of correct processes and procedures for award management.
  • Reviews financial expenditures for accuracy on sponsored grants and contracts in relation to the approved budget.



  • Bachelor's Degree in Accounting/Finance or related field
  • Knowledge of Generally Accepted Accounting Principles (GAAP)
  • Computer proficiency with the ability to use spreadsheet, word processing, and accounting software packages (i.e. Microsoft 365)
  • Ability to understand fairly complex oral and written instructions with analysis, problem solving, and decision-making ability
  • Ability to prioritize tasks to meet complex agency and University reporting requirements and timelines
  • Flexibility and willingness to initiate and to learn new systems, processes, and technological applications and implement improvements


  • Understanding of United States Office of Management and Budget (OMB) Uniform Guidance requirements
  • Experience in extramural grant reporting and compliance
  • Knowledge of University of Wisconsin System and University of Wisconsin-Green Bay policies related to grants accounting and administration.

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time Academic Staff appointment. The work hours for this position will be 7:45 a.m. to 4:30 p.m., Monday through Friday. This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request. Official transcripts of the highest degree achieved will be required of finalist(s).  A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the university does not discriminate on the basis of arrest or conviction record. This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits


Salary range of $60,000-$70,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).


The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.


STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen:

  • Click "View All Jobs"
  • Select "Grants Accountant"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter
  • Resume

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Michele Brown
Phone: (920)465-2968

Application Deadline

To ensure consideration, Please submit application materials by Sunday, May 12, 2024.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.