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HR Coordinator (Project Appointment)

Position Information


Essential Job Functions

The Office of Human Resources and Workforce Diversity serves as a strategic partner with the UW-Green Bay campus community to meet the needs of a dynamic and inclusive academic institution. In alignment with the University’s mission and strategic priorities, we are committed to valuing diversity, nurturing innovation, and supporting the professional growth of UW-Green Bay faculty and staff. We provide consultation and services in the areas of HR systems, total rewards, talent acquisition and management, employee engagement, learning and development, compliance, equity and inclusion, and organizational change.


The UW-Green Bay Office of Human Resources and Workforce Diversity is recruiting for an approximately 18-month, full-time HR Coordinator. This position will serve as a critical HR team member during the upcoming transition to Workday, which will replace our current Human Resources System (HRS).

The HR Coordinator will directly report to the Senior HR/AA Officer with dotted line responsibilities to other leaders within the Office of Human Resources and Workforce Diversity. This position will create and maintain human resources (HR) records, coordinate logistics for one or many HR functions, and process various HR specific transactions to ensure compliance with established rules and regulations. Specifically, this position will be responsible for coordinating full-scope recruitments for select departments, data entry in HRS/Workday, support for records management functions, facilitation of training/process identification for select Workday modules, and directed project support for the Workday transition.

What You'll Do

This position includes the following responsibilities:

  • Schedules logistics, secures resources, and performs full-scope coordination for recruitment processes and/or other HR related activities.
  • Serve as back-up to HR Systems team to enter, review, and process HR transactions according to established policies and procedures.
  • Audits and tracks compliance for various HR functions, including records management (Open Records Requests, records retention projects, etc.).
  • Provide directed support to a variety of Workday-related activities, including the document imaging software transition, data clean-up, and training/process planning for delegated Workday modules.



  • Associate’s degree in Human Resources, Business, Communications, Administrative Services, or related field OR 2 years of directly related professional work experience
  • Experience with data entry and/or recruitment processes
  • Ability to utilize a Human Resources Information System (HRIS) and Talent Acquisition Software (TAM)
  • Working knowledge of desktop hardware and business software programs (e.g. MS Word, MS Excel, MS Outlook, MS Power Point, and the Internet). 


  • Bachelor’s degree in Human Resources Management or Related Field
  • Bilingual, preferably in Spanish, Hmong, Somali, or Oneida
  • Demonstrated experience in supporting organizational efforts to create and nurture a diverse an inclusive community
  • Experience developing and training others on new business processes
  • Knowledge of ImageNow, Adobe, Word Press, Kentico and Social Media platforms 

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time, approximately 18-month University Staff project appointment.  The work hours for this position will be 7:45 a.m. – 4:30 p.m., Monday through Friday. This position may have the option to work on-campus or a hybrid schedule subject to approved telecommuting request.

A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

Hourly salary range of $21.00 - 22.50.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Benefit Details

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.


STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,
  • Click "View All Jobs"
  • Select "HR Coordinator (Project Appointment)"
    • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
    • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter that specifically addresses qualifications for the essential job functions
  • Resume
  • Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone:  (920) 465-2390

Application Deadline

To ensure consideration, please submit application materials by Sunday, April 2, 2023. 

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.