HR Coordinator

Position Information

SPECIAL NOTE:  OPEN TO UW SYSTEM EMPLOYEES ONLY 
UW SYSTEM OFFICIAL TITLE: HR Coordinator
POSTING DATE:  May 19, 2023

Essential Job Functions

The Office of Human Resources and Workforce Diversity serves as a strategic partner with the UW-Green Bay campus community to meet the needs of a dynamic and inclusive academic institution. In alignment with the University's mission and strategic priorities, we are committed to valuing diversity, nurturing innovation, and supporting the professional growth of UW-Green Bay faculty and staff. We provide consultation and services in the areas of HR systems, total rewards, talent acquisition and management, employee engagement, learning and development, compliance, equity and inclusion, and organizational change.

ESSENTIAL JOB FUNCTIONS: 

The HR Coordinator will directly report to the Employee Relations & Compliance Specialist with dotted line responsibilities to other leaders within the Office of Human Resources & Workforce Diversity. This position will create and maintain human resources (HR) records, coordinate logistics for one or many HR functions and processes various HR specific transactions to ensure compliance with established rules and regulations. Specifically, this position will be responsible for coordination of HR compliance activities, serve as the I-9 coordinator, provide general administrative support in more than one functional area such as records management and recruitment. This position will also serve as the office coordinator to include department budget.

What You'll Do

This position includes the following responsibilities:

• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing.
• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities.
• Manages the dissemination of HR related communications to various audiences under the direction of leadership.
• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities.
• Enters, reviews, and processes HR transactions according to established policies and procedures.
• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations.

Qualifications

MINIMUM QUALIFICATIONS:

• Associates degree in Human Resources, Business, Communications, Administrative Services, or related field OR 2 years of directly related professional work experience
• Working knowledge of desktop hardware and business software programs (e.g. MS Word, MS Excel, MS Outlook, MS Power Point, and the Internet)
• Ability to set priorities and manage multiple tasks while meeting deadlines
• Flexibility and the willingness to learn new systems, processes, and technological applications and recommend improvements

PREFERRED QUALIFICATIONS:

• Bachelors degree in Human Resources Management or related field
• Bilingual, preferably in Spanish, Hmong, Somali, or Oneida
• Knowledge of ImageNow, Adobe, Word Press, Kentico and Social Media platforms
• Working knowledge of Wisconsin Administrative Codes, state statutes, Federal/State laws and regulations, and State of Wisconsin Records Management Guidelines and General Records Schedules for the University of Wisconsin System
• Demonstrated experience in supporting organizational efforts to create and nurture a diverse and inclusive community

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time University Staff appointment.  The work hours for this position will be 7:45 a.m. - 4:30 p.m., Monday through Friday. 

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

Hourly salary range of $20.50 - $22.00. 

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Benefit Details

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure
• University Staff Quick Guide
• Total Compensation Estimator

Apply

STEP 1: Please select the applicable link below:

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,

• Click "View All Jobs"
• Select "HR Coordinator"
  • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
  • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter that specifically addresses qualifications for the essential job functions
• Resume 
• Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone:  (920) 465-2390
Email: jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Tuesday, May 30, 2023.