Student Engagement Assistant

Position Information

WORKING TITLE: Student Engagement Assistant
UW SYSTEM OFFICIAL TITLE: Department Assistant
POSTING DATE: May 24, 2023
 

Essential Job Functions

This position reports to the Director of Student Engagement and provides general administrative support to assigned administrator and department. Establishes, maintains, and ensures compliance of department records to ensure departmental goals. Tracks department funds and purchasing. May handle a variety of clerical, student support, and facility coordination duties. 

Responsibilities include coordination and supervision for front desk operations, records and forms management, budget account reconciliation, supply ordering, invoice processing, coordination and processing of student employment, administrative support for programs and events including commencement, maintaining and managing the programming calendar and database support, and Student Organization requests for supplies, copying, mailings, or travel. This position will also work to create a safe and inclusive environment for all UW Green Bay students where all feel a sense of place and pride.
 

What You'll Do

This position includes the following responsibilities:

• Serves as a primary point of contact for the department.
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures.
• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements.
• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations.
• Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections.
• May provide operational guidance and training on day-to-day activities of student workers and program staff.
• Provide administrative support for all Student Engagement Programs and services.

Qualifications

MINIMUM QUALIFICATIONS:

• High School Diploma at time of application
• Working knowledge of desktop hardware and standard business software programs (e.g., word processing, spreadsheets, database) and the Internet
• Ability to set priorities and manage multiple tasks while meeting deadlines.
• Work independently and as part of a team environment and on collaborative efforts

PREFERRED QUALIFICATIONS:

• Associates degree from an accredited institution 
• Experience working in a higher education environment 
• Bilingual in Spanish, Hmong, Somali, or Oneida

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a full-time University Staff appointment.  The work hours for this position will be 7:45 a.m. to 4:30 p.m., Monday through Friday. This position will work fully in-person, on campus.

A criminal conviction investigation will be conducted on the finalist(s).  A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

Minimum hourly rate of $18.00.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Benefit Details

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure
• University Staff Quick Guide
• Total Compensation Estimator

Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From "Search Jobs" screen,

• Click "View All Jobs"
• Select "Student Engagement Assistant"
  • You must login before you can apply. Input your "User Name" and "Password" and select "Sign In."
  • If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions
• Resume
• Names and contact information for three references

You must select "Submit" to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone:  (920) 465-2390
Email: jobs@uwgb.edu

Application Deadline

To ensure consideration, please submit application materials by Sunday, June 11, 2023.