COVID-19: See our Phoenix Forward page


Convening in groups increases the risk of viral transmission. It is recommended that no more than three (3) individuals engage any face-to-face communication which will exceed 30 minutes. Whenever possible, meetings should be held in whole or in part using available technology. During your time on-site, you are encouraged to communicate with your colleagues and supervisors as needed by email, instant message, telephone or other available technology rather than face-to-face.

In-person meetings should only occur when no other options are available and must adhere to not less than 6 feet of separation between participants. Under no circumstance should any room exceed 50% of its total capacity.
Common Conference Rooms (ex. CL 735 / CL 125 / Student Success Center) are not available for booking at this time. If one of these rooms must be used to facilitate required physical distancing for a face-to-face meeting, the request should be made to Facilities Planning & Management:

Phone: (920) 465-2394

Departments requesting use of these areas will be responsible to remove or rearrange chairs and tables or add visual cue marks in meeting rooms to support physical distancing practices among attendees. The Department will be responsible for all preparations, including disinfection using materials provided as well as disinfection at the end of use. Whenever possible use of any room should be spaced not less than 72 hours between uses to maximize disinfection

Consistent with the general guidance on University Events and Meetings, office events which include participants from outside of the University; which may involve more than 10 people; or encourage gathering of individuals for more than 30 minutes will not be permitted until further notice. Events involving common food or beverage service should not be held and employees should avoid participating in common dining.