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Provost and Vice Chancellor for Academic AffairsOffice of the Provost

Academic Affairs Budget Request Timeline

Guiding Principles: The Academic Affairs budget process seeks to 1) provide an open, shared discussion regarding the financial status, contemporary distribution, and recommended allocation strategies within Academic Affairs. The budget process seeks to 2) link budgetary priorities with the larger strategic vision of the University. The budget process seeks to 3) use the best available data to inform decisions. The budget process seeks a 4) stream-lined process, eliminating un-needed and un-necessary workload.

The Academic Affairs Operating Plan and Budget Request Narrative form for FY2018 is available on the BUDGSUB$ drive.


Timeline for FY18 Budget

Sept Academic Affairs Operating Plan and Budget Request Narrative available on BUDGSUB$ drive.
Division heads begin working with faculty and staff to revise top strategic priorities (Page 2) and identify proposed program additions and major changes (Table 1).
HR notifies departments of all career progression eligible employees for coming FY. Departments budget for any planned progression submissions in the coming year.
Oct Division heads work with unit chairs/directors to develop unit and division budgets.
Administrative Council discusses Division Strategic Priorities and development of Academic Affairs Strategic Priorities.
Oct 3 Budget Sheets available on BUDGSUB$ drive.
Oct 3-7 Division heads overseeing auxiliary funds complete draft Division Operating Plan and Budget Narrative and Budget Sheets in BUDGSUB$.
Oct 10-14 Division heads overseeing auxiliary funds review request with Provost prior to request presentations to SUFAC.
Oct 24-28 Division heads incorporate requested base rate adjustments, etc to Budget Narrative Table 2.
Oct/Nov Budget Office works with division heads to develop 6 year projections.
Nov Administrative Council meets with Facilities to discuss Capital Projects (Table 7).
Nov 11 Provost Office notifies division heads of support/nonsupport for career progressions, title changes and base rate adjustments for budget inclusion, then forwards requests to HR for review.
Nov 18 Division heads upload fee increase forms to BUDGSUB$, and complete Table 5 (Fee change requests) and Table 6 (Tuition change requests).
Nov 25 Completed draft Division Operating Plan and Budget Narrative and Budget Sheets saved to BUDGSUB$ drive.
Nov 28 Provost Office forwards fee changes and requests to Budget Office, notifies division heads of submitted material.
Dec Budget Office holds budget review meetings with division heads and representatives from the Provost Office.
Provost presents draft budget narrative and Academic Affairs strategic priorities to Joint Chairs for discussion and comment.
Provost presents draft budget narrative and Academic Affairs strategic priorities to shared governance committees.
Dec 19 Completed 2017-2018 Division Operating Plan and Budget Narrative and Budget Sheets completed and saved to BUDGSUB$ drive.
Jan 9 Provost submits 2017-2018 area budget request to Budget Office and notifies division heads of submitted material.
Feb Division heads submit final Division Operating Plan and Budget Narrative to Provost c/o Ganyard.
Apr 1 Budget Office submits final budget and required reports to UW-System.