UW-Green Bay Retiree Association
Recommended by the Founding Board, 4/04/2008
Approved at the Annual Meeting, 9/30/2008
Amended at the Annual Meeting, 9/29/2009
Amended at the General Meeting, 10/12/2010
Click here for a printable PDF of these bylaws
ARTICLE I - NAME
The name of the organization shall be the University of Wisconsin-Green Bay Retiree Association.
ARTICLE II - MISSION
To support the mission of the campus and enrich its community.
To provide a place and a focus for continued intellectual, creative and social engagement of retired faculty and staff with their University.
To provide connections between the University and its retirees which encourage positive participation in collegial life and opportunities for contributions and service to the University and the Green Bay area community.
To affirm the value of the University’s employees, both before and after they attain status as retirees.
ARTICLE III - SPONSORSHIP
The UW-Green Bay Retiree Association shall be sponsored by University Advancement of the University of Wisconsin-Green Bay. Goals, policies and procedures of the Retiree Association shall be in accordance with University of Wisconsin guidelines.
ARTICLE IV - MEMBERSHIP
Section 1. All faculty, academic staff, classified staff and limited staff who retire from employment at UW-Green Bay are automatically members of the UW-Green Bay Retiree Association.
Section 2. Spouses, partners, widows and widowers of UW-Green Bay retirees, and former UW-Green Bay employees who may have retired elsewhere may become associate members of the Retiree Association by notifying the President of the Retiree Association or the list manager of the Retiree LIstserv. Associate members may participate in Retiree Association activities, and may serve on the Board of Directors as elected members-at-large or appointed chairs of standing committees.
Section 3. Dues: The annual dues shall be established by the Board of Directors and shall be due and payable no later than the annual meeting.
ARTICLE V - MANAGEMENT
Section 1. Officers and Duties
A. The Officers of the Retiree Association shall be: a President, Vice President, Secretary and Treasurer. These officers shall perform the duties prescribed by these bylaws and also those prescribed by Retiree Center Policies and Procedures, to be determined by the Board of Directors. All UW-Green Bay retirees are eligible for election to these offices.
B. Terms of Office: Officers shall hold terms of two years and will be elected by a vote of members present at the annual meeting. Successive terms are permissible.
C. Unexpired Terms are filled by appointment by the President in consultation with the Board.
D. Duties of the Officers:
- The President shall be the chief officer of the Retiree Association, fulfilling all normal duties of that office including, but not limited to, presiding at all meetings of the Board of Directors, affixing an official signature to the Association documents, appointing the chairs or co-chairs of the committees, and representing the Association in an official capacity. At the completion of term of office, the President becomes Past President.
- The Vice President shall, in the absence of the President, exercise the duties of the President.
- The Secretary shall record the minutes of these meetings: Board of Directors, Annual Meeting, special meetings called by the President.
- The Treasurer shall be responsible for maintaining all financial records, certifying the accuracy of all requests for expenditures, and for preparing quarterly reports of income and expenses. The Treasurer shall also prepare a summary report for the Annual Meeting.
Section 2. Board of Directors
A. The duties of the Board of Directors shall be to determine the broad policy, purposes, programs and directions of the Association and to assess the successes and/or limitations of the various Association activities.
B. The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer,
chairs of the standing committees, the immediate Past President, and two members-at-large.
C. The Director of the Office of University Advancement or his/her designee shall be a non-voting adviser to the Board.
D. Board of Directors members shall serve two year staggered terms. Successive terms are permissible.
E. Vacancies on the Board of Directors shall be filled by appointment by the President in consultation with the Board.
Section 3: Standing Committees
There shall be four Standing Committees responsible to the Board:
A. Service: responsible for planning and implementing service projects that will benefit the
University, Association members, and the larger community.
B. Program: responsible for planning and implementing educational, social and recreational activities of interest to the membership.
C. Communication: responsible for interpreting the activities of the Association to various constituencies, including the membership, the campus, and the larger community.
D. Membership: responsible for recruiting new members. Also responsible for identifying and promoting the interests and well-being of the membership of the Association.
E. Ad Hoc committees shall be appointed by the Board of Directors as needed for special projects.
F. The operating guidelines for the Standing Committees are outlined in the Association’s Policies and Procedures.
ARTICLE VI - ELECTIONS & MEETINGS
Section 1. Elections
A. The Nominating Committee shall be an ad hoc committee consisting of three members. These members shall be appointed by the President and approved by the Board, and shall propose a slate of nominees for the offices of President, Vice President, Secretary, Treasurer, and two members at-large. Members of the Nominating committee shall not be nominated as an Association officer.
B. The election of officers and members at large at the Annual Meeting shall be conducted by the chair of the Nominating committee.
C. A slate of nominees shall be distributed to the members at least 30 days prior to the Annual Meeting.
D. All members of the Board who are standing for election shall be elected by a vote of
members present at the annual meeting. Successive terms are permissible.
E. Additional nominations may be made from the floor at the Annual Meeting.
Section 2. Meetings
A. The Annual Meeting shall be held.
B. The Board shall establish a schedule of regular meetings as prescribed by the Policies and Procedures.
C. Special meetings of the Board shall be called as prescribed by the Policies and Procedures.
D. For all committee meetings, a majority of committee members is required in order to conduct business.
E. Any action taken at the annual meeting or at a special meeting of the Association must be approved by the members present.
ARTICLE VII - AMENDMENTS OF THE BYLAWS
These bylaws may be amended at the UW-Green Bay Retiree Association Annual Meeting by a two-thirds vote of the members present and voting, provided the amendment has been submitted to the membership at least one month prior to the Annual Meeting.
Original bylaws adopted: forwarded by the Founding Board 4/04/08, for approval at the Annual Meeting, 9/30/08.
Draft prepared by the Retiree Association Bylaws Committee: Betty Baer, Ginny Dell, Thea Sager, Barbara McClure-Lukens (adviser).