Office Assistant
Hours: Times will be worked out around students class schedules for the hours the office is open Monday-Friday 7:45am-4:30pm.
Duties/Responsibilities:
The main responsibility of the Office Assistant is to act as the office receptionist:
- Answering the phones
- Scheduling appointments through GB ACCESS
- Greeting visitors and providing them assistance
- Proctoring exams for students with disabilities
- Returning exams to mailrooms/offices
- Hiring notetakers to provide note taking services
Other duties include:
- Monitoring exam rooms
- Typing, filing, internet searching and other office tasks (some knowledge of technology is required)
- Creating bulletin boards
- Providing sole office coverage at times
- Running errands for the office
- Keeping track of contracts with students and services provided
- Assisting Coordinator and University Services Associate with miscellaneous tasks
Qualifications:
- Prior experience as an office assistant or receptionist is beneficial but not required
- Strong attention to detail, able to multitask, etc.
- Must be dependable and prompt with uploading
- Knowledge of computer programs (Microsoft Word, Excel, Outlook)
- Able to maintain confidentiality of students and students’ records
- Must be comfortable working with a diverse student population, including students, faculty, and staff
- Willingness to learn about and assist students with available auxiliary aids, technology (Zoom Text, Dragon Naturally Speaking, Kurzweil 3000)
If you are interested in this position, please contact sas@uwgb.edu and request an application.