Event Information
Name of Event:
Date(s) of Event:
Location:
Target Audience:
Estimated Number
of Attendees:
Estimated Registration Fee:
Contact Information
Your Name:
Phone Number:
E-Mail Address:
Anticipated Services Needed
(check all that apply)
Professional Support
Develop a planning
timeline to ensure success
Provide consultation on an ongoing
basis throughout the entire planning process
Provide comprehensive
onsite management for your entire event
Prepare post-event reports, including
computerized rosters, a summary of evaluations, and a final financial
accounting
Registration Services
Set-up registration
database
Accept registrations via mail or fax
Accept web registrations
Mail confirmation receipts
Collect fees and
manage all account receivables
Make name badges
Provide check-in
roster, walk-in forms, receipts
Create certificates
Provide registration
income report
Promotion and Marketing
Support
Design brochure
copy that reflects the uniqueness of your event
Coordinate printing of brochure
Coordinate mailing
of brochure
Place paid advertisement in publications
Draft press releases
Host and design web page
Financial Management
Develop preliminary
budget for event
Collect registration fees
Maintain accurate
records of activities, income and expenses
Manage and pay all event related expenses
Provide an accounting
report at conclusion of event
Presenter & Program
Support
Confirm with speakers:
audio-visual needs, biographies, and handouts
Make accommodations
Make travel arrangements
and proper hosting of presenters
Process reimbursements or honorariums
Provide follow
up correspondence with presenters and exhibitors
Design and produce abstracts or proceedings
books
Reproduce speaker
handouts
Design Evaluation Form
Assemble course
handouts, folders, binders, etc.
Site Management
Provide evaluation
of potential sites
Contract with facility for meeting
space
Contract sleeping
room blocks
Make catering arrangements
Configure meeting
space
Make all audio visual arrangements
Other
If
there are other services you will be needing, please enter them here:
