UW-Green Bay

Purchasing Card

PCard Manual (View/Print Entire Manual, Microsoft Word Document)

The University of Wisconsin-Green Bay Purchasing Card Program is designed to expedite the purchasing process and reduce the costs associated with processing low-dollar ($5000), best judgment orders for official University business needs. Widespread merchant acceptance and flexible purchasing power in the hands of the buyer add convenience, efficiency and value to the purchasing process.

The VISA Purchasing Card payment system is an individual bill/central payment system. You, the cardholder, receive a monthly account statement for information and reconciliation purposes only. An electronic billing file is sent centrally to the accounting system (Accounts Payable), together with a summary of all charges with supporting detail. Accounts Payable makes one payment to VISA on behalf of all cardholders. Expenditure transactions are processed through the agency’s accounting systems (PeopleSoft) and posted to the various departmental accounting code combinations.

 

Key Contacts

The following contacts are available to provide assistance, answer questions, or help solve any problems that arise:

University Purchasing Card Administrator
Karen Peterson, 920-465-2693
  • To apply for a Purchasing Card
  • For questions about policies and procedures
  • To replace damaged cards
  • For assistance with suppliers
  • For account inquiries
  • For billing information
  • If you didn’t receive your monthly statement
  • To report a lost or stolen PCard limit changes
US Bank Customer Service: (800) 344-5696
  • To determine reason card transaction was denied
  • To report lost or stolen cards
  • For questions about your statement
 US Bank Fraud: (800) 523-9078
  • Unknown transaction on your statement 
  • Note: US Bank will never contact you via Email
 

Forms

Resources