Award Acceptance

Pre-award Spending Requests

Requests to establish an extramurally funded project grant number in anticipation of an award should be in the form of a memo or email from the appropriate unit's office, with approval of the corresponding dean. In order to establish a project grant number the Office of Grants and Research and Controller's Office must have on file a completed Transmittal Form including all necessary approval signatures, copy of submitted proposal including complete and approved budget, in addition to a sponsor's letter or email of intent to fund. Please note, not all sponsoring agencies allow pre-award expenditures.

How to Get a Project Grant Number

• Since all sponsored proposals require university approval, submit all proposals or applications with assistance of our office.
• Immediately contact us once a sponsored award is received.
• Submit revised budgets in a timely fashion. Delays may halt execution of an award.

Award Set-up

Once an award is fully executed, the Office of Grants and Research (Pre-Award Services) will contact the Controller's Office (Post-Award Services) who will begin the process of establishing a sponsored programs project grant number. The Controller's Office will then schedule a start-up meeting to discuss an award's terms & conditions, reporting and payroll, among other roles and responsibilities. Both the OGR and Controller’s Office are here to assist, but don’t forget, it’s a Principal Investigator’s (PI) responsibility to monitor their sponsored program budget.

NOTE: Documentation associated with a sponsored award must be received by the University (faculty member, Provost, Office of Grants & Research and Controller’s Office), and an award fully executed, before research may begin or costs incurred. A project grant number isn’t established until an award is fully executed and an entire award packet (proposal & award) is forwarded from our OGR to the Controller's Office.

Where to Go for Help

It depends on the activity. The Office of Grants and Research handles all pre-award and non-financial post-award activities while the Controller's Office handles all financial post-award activities. The two offices work closely together to ensure that appropriate and accurate fiscal information is provided on agency requests. Use the table below as a guide to determine who to contact for help.