Promotion to Full Professor

In April, Mike Draney sends out an email requesting all Associate Professors who are considering going up for promotion to Full Professor the following academic year to contact the SOFAS Office. This is not a commitment; it simply allows SOFAS to put the faculty member on the "promotion radar."

The Committee of Six Full Professors prepares the "Guidelines for the Preparation of Materials in Support of Candidates for Promotion to Full Professor Rank" memo for Associate Professors wishing to be considered for promotion to Full Professor.

Read Memo (docx)

If the Unit is small and does not have a minimum of three Full Professors, the Unit Full Professor Executive Committee Chair (usually the Unit Chair, if the Unit Chair has the rank of Full Professor) will invite a Full Professor(s), in consultation with the appropriate Dean(s), from related interdisciplinary units to be part of the professorial committee.

In the summer, you'll create your promotion file. You can see specifics in the Faculty Handbook (docx) under the section entitled "Criteria and Procedure for Promotion to Full Professor." The file includes:

• Current Curriculum Vitae
• Most Recent Professional Activities Report (PAR)
• Personal Statement/Narrative: includes an overview for each area to be evaluated. Each overview will include a constructive or reflective self-evaluation, usually as an introductory narrative. You can ask a member from your Unit who has recently been promoted to Full Professor if you may examine their narrative. The narrative includes:
  • Evidence of Quality Teaching
    • A sequential summary of student evaluations of a reasonable sample of courses over a period of time, e.g., four to seven recent years
    • Evaluations from colleagues with a sound basis for analysis, e.g., from team teaching, classroom visitation, and merit reviews
    • Current course syllabi, reading lists, handouts, examinations, assignments, and related materials, in addition to a narrative describing teaching techniques (especially those considered innovative and/or interdisciplinary)
    • Other evidence of quality teaching, e.g., advising, independent and other guided studies, internships, thesis supervision, or students’ success after graduation
    • Evidence of continuing professional development in pedagogy, e.g., course development and implementation or teaching improvement grants. 
  • Evidence of Significant Scholarship
    • Description of the journals and other media through which the candidate’s work has been published
    • A list and copies of published articles or documentation of creative work
    • Separate lists and copies of published books, monographs and book reviews
    • A list (and, where appropriate, copies or abstracts of) scholarly papers presented at conferences, again with an indication of the selection process or significance
    • Grant activity in support of scholarly or creative work
    • Lists of shows, exhibits and performances, with clear documentation regarding the selection process
  • Evidence of Engaged Community and University Service
    • All administrative and governance assignments and evidence of the activities undertaken by the candidate in these roles and their impact on the institution
    • Other institutional service such as preparing institutional grants, organizing conferences, working with student organizations, curriculum and program development
    • Activities which apply the candidate’s professional expertise outside the institution at the local, state, national, or international levels
    • A description of the nature of these professional activities, scope of work and time required
    • Evidence of the impact of the candidate’s professional service to the community, e.g., letters, awards and recognition of professional service.
  • External Review Letters: candidates must provide documentation of their extra-university professional reputation through letters from leaders in the field outside UW-Green Bay. Optimally, letter writers should have minimal direct, personal affiliation with the candidate. The Chair of the Unit’s Full Professor Executive Committee will reach out to sources, based on names provided by the Full Professor Candidate.
    
    Requesting External Review Letters Template (pdf)
  • Evidentiary File: includes materials from the Full Professor Candidate’s time as a faculty member at UWGB that support their case for the Rank of Full Professor; divide these materials into four categories: teaching, scholarly activity, service (institutional development and community outreach) and external review letters.

The SOFAS will create a separate TEAMS channel for every Full Professor Candidate. The candidate should upload all documents to the TEAMS channel. The Unit’s Full Professor Executive Committee, the candidate’s Dean and Associate Dean(s), the members of the Committee of Six Full Professors, the Provost, and the Chancellor will be granted access to the candidate’s TEAMS Channel.

The Committee of Six Full Professors requests the candidate’s electronic dossiers have a linked table of contents and hyperlinks within the narrative pointing to the supporting materials in the rest of the dossier. According to the Committee of Six, Acrobat DC makes this a fairly easy thing to do. If the candidate cannot manage this on their own, they should be strongly encouraged to ask for help. 

The Unit's Full Professor Executive Committee Chair sends the notice in October of Unit review to the candidate setting the date of the review (cc: SOFAS). A minimum of 20-day notice prior to the review is required. If a 20-day notice is not given, the candidate must formally waive their right to a 20-day notice.

Notice of Review: Executive Committee Chair to Candidate (docx)

The chair asks the Academic Department Associate (ADA) to send a request to SOFAS making sure the Unit’s Full Professor Executive Committee has access to the candidate’s TEAMS Channel two weeks prior to the scheduled Program Review.

In early November, the chair submits a recommendation letter to the Dean summarizing the comments of the Unit’s Full Professor Executive Committee regarding the candidate’s teaching, scholarship and service record and external review letters, and expresses the Unit’s recommendation on promotion to Full Professor (cc: SOFAS)."

View Sample Recommendation Letter (docx)

Dean of the College sends a letter to the Committee of Six Full Professors Chair (cc: SOFAS) asking the Committee for their recommendation on the Associate Professor candidate seeking promotion to Full Professor.

Request for Recommendation: Dean to Committee Template (docx)

Once the Dean of the College requests a recommendation from the Committee of Six, the Full Professor Candidate may no longer make any changes to their Promotion File.

In late November or early December, Committee of Six Full Professors Chair sends the Notice of Full Professor Review letter to the Full Professor Candidate setting the date for the review (cc: SOFAS). A minimum of 20-day notice prior to the review is required. If a 20-day notice is not given, the Full Professor Candidate must formally waive their right to a 20-day notice via an email to the Committee of Six Full Professors Chair (cc: SOFAS).

Notice of Review: Committee Chair to Candidate Template (docx)

Once the review occurs, the Committee of Six Full Professors Chair submits a letter to the Dean (cc: SOFAS) in late January summarizing the comments of the Committee of Six Full Professors regarding the candidate’s teaching, scholarship, service record and external review letters, and expresses the Committee’s recommendation on promotion to Full Professor.

Recommendation of Promotion: Committee to Dean Template (docx)

The SOFAS Office will ensure all members of Committee of Six Full Professors as well as the Dean have access to the Full Professor’s materials stored on their TEAMS Channel.

In late February, the Dean of the College submits their Full Professor recommendation to the Provost (cc: SOFAS).

Dean's Recommendation to Provost Template (docx)

SOFAS Office will ensure the Provost has access to the Tenure Candidate’s materials stored on their TEAMS Channel.

In late April, the Chancellor in consultation with the Provost submits their promotion recommendation to the Board of Regents (cc: SOFAS and the Full Professor candidate).

Board of Regents approve tenure in early June, which becomes effective in August of the new academic year when faculty are back under contract.