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Active Duty Policy

Policy Number:
SA-43-21-1
Responsible Office:
UW-Green Bay
Approved Date:
1/14/2021
Approved By:
Michael Alexander

Statement of Policу

The University of Wisconsin-Green Bay has a significant number of students serving in the U.S. military reserve or National Guard units who may be called to active duty. UW-Green Bay is committed to ensuring that all enrolled students who are called to active U.S. military service, as well as enrolled students already on U.S. active duty and must relocated due to a reassignment understand their rights and responsibilities.

Scope

This policy governs students on all UW-Green Bay campuses and locations. These special provisions apply only to students subjected to involuntary activation or transfers. These provisions do not apply to routinely scheduled training, voluntary enlistments or other military service obligations which were already known at the time the student enrolled for the term in question.

Responsibility

The School Certifying Official (SCO) is the primary point of contact for service members to report military activation. The student should provide a copy of their individual military orders to the SCO in the Financial Aid Office. The SCO will provide copies of the orders to the campus offices, as necessary, with the social security number redacted. Students must communicate with the SCO regarding any final decisions on the path taken for each course.

Academics (Drop/Withdrawal and Full Refund of Tuition and Fees)

Students called to active military service after the start of a term are entitled to withdraw from their courses and receive a full refund of tuition and segregated fees for the courses in progress at the time of the activation. Refund of tuition and segregated fees is only available for full withdrawal of classes.

There should be a written agreement (email suffices) between the faculty member and student for any course requirements completed away from campus. If a satisfactory amount of the course has been completed, as determined by the faculty member, the faculty may elect to determine a final grade for the student, thus considering the course completed.

The student may consider an incomplete for the course if faculty member is agreeable. Student must consult with faculty member for each enrolled course.

See the Active Duty Checklist for additional details.

Readmission

Students who were previously enrolled and left due to military active duty deployment are eligible to re-enroll at the university with the same academic standing as when they last attended. Students who return from service and are ready to re-enter should contact the Admissions office.

Appeals

Students can contact the Dean of Students Office to help navigate communication with their faculty/instructional staff members.

Students can appeal the decision made by the faculty/instructional staff member by contacting the Unit Chair and/or Dean based on the department that is responsible for the course.

Definitions

See the UW Green Bay Catalog for additional details at http://catalog.uwgb.edu/.

  • Drop: Remove one or more courses from a schedule but remain enrolled in at least one credit for the term. For more information regarding dropping courses see https://www.uwgb.edu/gboss/cancel,-dropwithdraw/dropping-classes/ and contact GBOSS at 920-465-2111.
  • Incomplete: A student who is unable to take a final examination or meet other final coursework due to unusual circumstances may request an incomplete from the instructor. Contact instructor for each course.
  • Refund: Credits for portion of tuition charges for a dropped course. Review specific term refund deadlines at https://www.uwgb.edu/bursar/term-deadline-calendar/. Contact the Bursar's office with any questions at 920-465-2224.
  • Satisfactory Academic Progress (SAP): Standards to ensure that financial aid recipients are adequately progressing towards degree completion. Measurements are cumulative. Details are available at https://www.uwgb.edu/financial-aid/maintaining-satisfactory-academic-progress-(sap)/elements-of-sap/ 
  • Veteran Certifying Official: individual(s) on the Green Bay campus who reports enrollment to the VA. See the Financial Aid Office.
  • Withdrawal: Officially remove all courses from schedule; student is no longer enrolled for the term. For more information regarding withdrawing from the term see https://www.uwgb.edu/gboss/cancel,-dropwithdraw/withdrawing-from-all-classes/ and contact GBOSS at 920-465-2111.