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Expenditure Forms

Expenditure Request/ Reimbursement Forms

For payment to the University or outside vendor:
A completed Expenditure Request Form must be included for all payments issued by the UW-Green Bay Foundation. Each fund has two authorized signatures on file with the Foundation. The correct signatures must be completed on this form before it can be processed. If the payment is a reimbursement to the fund authority, please have the payee's supervisor approve. If the payment is to a new outside vendor, please include a copy of the vendor’s W-9 with the request. If you are unsure if you need a W-9, please contact Foundation Accounting Supervisor Nora Langolf in University Advancement at ext. 2172 or

For payment to a University Employee:
For reimbursement payments to University employees, the Foundation Expense Reimbursement Form must be completed. Included with the remittance must be itemized receipts for all expenses. Please remember that for fundraising expenses there should be a call report entered into Raiser's Edge. An example of this form completed is included in the workbook. The signatures on the form for expense reimbursement should be the person filing for reimbursement and their direct supervisor. Remit the completed form and supporting documentation to: Nora Langolf, UW-Green Bay Foundation.

Completed forms with appropriate documentation received by Friday morning will be included in the following Tuesday's check run. Checks will be returned to the requestor via intercampus mail. If the payment is for an expense reimbursement, the check will be sent directly to employee.

If you have any questions about your fund or completion of this form, please contact Foundation Accounting Supervisor Nora Langolf at ext. 2172 or