Youth Protection

Protecting minors on campus is not just a good idea, it’s part of Wi. Stat. 48.981, The Clery Act, and the Universities of Wisconsin Policy 625 Youth Protection and Compliance.

Staff and volunteers engaging in activities with minors must follow Youth Activities SOP. All youth activities require event planning, screening and training of staff and volunteers, gathering participant forms, and adhering to activity operational requirements.

Volunteers engaged for the University that are not part of youth protection activities require a Volunteer Agreement. Contact maines@uwgb.edu for a form.

Planning a Youth Activity	Operational Requirements During a Youth Activity
The Program or Camp Director must ensure all staff/volunteers associated with the activity comply with youth requirements prior to the first day of the activity. Register program with Pre-College Liaison: maines@uwgb.edu Reserve facilities as needed Review the Pre-Camp Service-Agreement for planning Complete Criminal Background Checks for staff/volunteers Complete assigned youth protection training within VolunteerMatters portal, including Staff Conduct & Safety and CPR Certification Confirm supervision ratios are met per the Minor Protection and Adult Leadership Policy Complete participant registration, including health profile and parent/guardian release The Event Checklist Matrix is a resource for providing a snapshot of these requirements.	During a youth activity, staff and volunteers must adhere to the Camp Operations Guide to be compliant with University policy and other state license requirements. During the activity, Staff are responsible to: Complete check in/out of all youth participants Provide an onsite first aid kit and document medication dispensing Report all incidents (behavior, medical, and/or Title IX) using the Reporting Form or Title IX Employee Making a Report link Establish protocols for Safety, like a tornado warning or lost camper Comply with Staff Conduct & Safety guidelines UW-Green Bay's Operational Camp License is provided by the Camps & Youth Programs Office.

Planning a Youth Activity

Operational Requirements During a Youth Activity

The Program or Camp Director must ensure all staff/volunteers associated with the activity comply with youth requirements prior to the first day of the activity.

Register program with Pre-College Liaison: maines@uwgb.edu
Reserve facilities as needed
Review the Pre-Camp Service-Agreement for planning
Complete Criminal Background Checks for staff/volunteers
Complete assigned youth protection training within VolunteerMatters portal, including Staff Conduct & Safety and CPR Certification
Confirm supervision ratios are met per the Minor Protection and Adult Leadership Policy
Complete participant registration, including health profile and parent/guardian release

The Event Checklist Matrix is a resource for providing a snapshot of these requirements.

During a youth activity, staff and volunteers must adhere to the Camp Operations Guide to be compliant with University policy and other state license requirements. During the activity, Staff are responsible to:

Complete check in/out of all youth participants
Provide an onsite first aid kit and document medication dispensing
Report all incidents (behavior, medical, and/or Title IX) using the Reporting Form or Title IX Employee Making a Report link
Establish protocols for Safety, like a tornado warning or lost camper
Comply with Staff Conduct & Safety guidelines

UW-Green Bay's Operational Camp License is provided by the Camps & Youth Programs Office.

Third-Party Groups / Schools

Third parties who wish to hold youth programs to our campus must sign a standard Facility Use Agreement (or Memorandum of Understanding) that includes the above stated policy requirements.

UW-Green Bay has enacted Active School District Agreements.xlsx with various local schools to ensure youth protection is met during the educational field trips to our campus. For schools not on the list below, contact the Pre-College Liaison at maines@uwgb.edu.

Program Support

For questions or assistance in coordinating a youth activity, including third party activities, contact our campus Pre-College Liaison at maines@uwgb.edu who can provide you with additional tools to build your activity. You may also contact the Camps & Youth Programs Office to consider how they can support your event.

Youth Protection

Third-Party Groups / Schools

Program Support

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