Approval Process
Follow these steps to submit your design for approval. Complete, accurate submissions help us review faster—so you can move into production without delays. Our in-house approval process is built to help you move quickly while maintaining a strong, consistent UW-Green Bay and Green Bay Phoenix brand.
Re-approval Required
As of June 30, 2026, UW-Green Bay is moving to a new approval process. All previously approved vendors will need to be re-evaluated and approved.
Step1Use an Approved Vendor
Only licensed vendors may produce UW-Green Bay or Green Bay Phoenix branded merchandise.
Before you begin:
- Confirm your vendor is approved
- Check the current vendor list
Step2:Get a Vendor Art Proof
Request a mock-up that shows exactly how the design will appear on the product. We won't accept self-created designs without a vendor-produced proof.
Requirements:
- Final placement of logos and text
- Product type and color
- Production method (screen print, embroidery, etc.)
Step3: Submit Art for Approval
Complete the online Request for Brand Use Approval Form and upload the following. Incomplete submissions may delay review.
- Vendor art proof(s)
- Product details
- Vendor information
Before You Submit
Make sure you can answer yes to the following:
- Is your vendor licensed?
- Is your artwork final?
- Did you include all product details?
Step4: Review & Feedback
Our team will review your submission for brand alignment and compliance. Most reviews completed within 5 business days
You’ll receive:
- Approval to proceed
or - Required revisions with clear direction
Step5: Save & Use Your Approval
Retain your signed approval document for verification purposes. Include it with any related purchasing documents or payment requests. No product may be produced or sold without approval.
Need help?
Contact us with questions. Our licensing team is here to help you navigate approvals, requirements and next steps.