Requests
Looking to request a record? UW-Green Bay has common public records immediately available.
Disposal
After the record schedule retention period is over, you can recycle, follow the confidential destruction process or send records to archives.
Training
All employees need to complete training to learn record management policies and keep in compliance.
What is Records Management?
Records Management is the official term for how we control the records we create at work. How we use, distribute, store and dispose of these records is crucial to ensure public records law.
The Wisconsin Office of Open Government requires all public records be accessible because people must be informed about the workings of their government. Therefore, every record is presumed to be available to the public. To make that happen, employees must manage department records.
Employee Responsibility
Although most of us don't respond directly to public record requests, following the approved Record Schedules keeps the University in compliance with public records law. All employees have the following public record responsibilities:
- Recognize when you have a public record
- Understand what isn't a public record
- Understand how to properly retain public records through an approved record schedule
- Recognize a public records request and handle it appropriately
Record Management Plan
All departments need to create a Records Management Plan (RMP). The RMP documents records within your area and when they will be ready for disposal or archiving.
Records Schedule
The Record Schedules are State approved and are the only source for determining how long a record must be retained and how to dispose of it. This Excel file will save to your computer, usually in your downloads folder.
Archiving Records
After the retention period has passed, some records need to be archived if they are historically significant or are required to be saved by the State.
Record Management Handbook
The Record Management Handbook is a reference toolkit on all things related to records. See also the State of Wisconsin Public Records Compliance Guide.
What's a Record?
A record is any document—in any format (paper or electronic, and yes, even video)—created or used by you or your department to conduct University business. The value of a record is determined by content, not by format. If a document helps you perform your job or documents the history and/or administration of your office, it is probably a record and should be handled appropriately. This includes email, text messages and social media!
Public Records Requests
As a public institution, UW-Green Bay is required to have records available to the public. Some are only a few clicks away, while others may need to be requested.
Annual Budget Report
We work to keep tuition as low as possible for students; knowing where that tuition goes helps provide transparency for you.
Clery Report
Access security reports to understand crimes on campus and be aware of safety in our community.
Strategic Priorities
UW-Green Bay aims to provide access to education for all students. Our priorities reflect that goal.
Inclusivity Goals
UW-Green Bay is the third most racially diverse university within the Universities of Wisconsin.
Current Employee Info
We have a directory of our current UW-Green Bay staff and faculty, and salary information is available through the State of Wisconsin Open Book.
Not Finding What You Need?
If the records you need can't be accessed here, we can help you find them! Send us an email, and we'll help.
Ask an Expert
Sandi Maine-Delepierre, Records Officer, is your go-to guide for all things records. If you have any questions about how to manage your records, she can help!