Travel

Important

If you have emergency travel needs, please call Fox World Travel at 866-230-8787.
Timely filing is everything!
 In order to be reimbursed, you must submit your travel expense reimbursement no later than 90 days from the last date of travel. We recommend starting the reimbursement process as soon as you return. Contact us for assistance at 465-2227 or travel@uwgb.edu; we're happy to help. 
All flights and non conference hotels must be booked through Fox World Travel or their booking tool, Concur. For all travel policies and procedures, Concur travel booking tool, and E-reimbursement filing, please visit the UW system wide travel portal:

Changes to Enterprise/National Personal Rentals

August 10, 2018
Effective 8/1/18, the Big Ten Contract with Enterprise and National will have important changes regarding personal rentals. These changes are:

  • All rentals that are strictly for personal use will no longer include Collision Damage Waiver (CDW) or Limited Liability Coverages. These coverages will be available for purchase through Enterprise and National at an additional cost.
  • All rentals that are strictly for personal use will have a separate contract ID and will be made through a separate booking link. The booking link is located below and should be used for personal rentals starting on 8/1/2018. This link will also be made available on TravelWIse.
  • There is no change to combination business and personal car rentals (i.e. adding additional days at the end or beginning of a business trip for personal car rental use) through the Enterprise/National Big Ten Agreement.
    • Rentals that are a combination of business and personal will still have included Damage Waiver and Limited Liability protection included in the contracted rental price.
    • Combination rentals will still be made through Concur or with a Fox World Travel agent.
  • There is no change to the rental rate for business or personal rentals.

Personal Use Enterprise/National Booking Link


Reimbursement Auditor Email

July 18, 2018

The UW-System Auditors will take questions at expenseauditing@uwsa.edu. This email should be used by the institution travelers for all questions on their expense reports. General Travel questions should still come through the UWGB Travel Office email at travel@uwgb.edu.

UW System 2018 Lodging Program

February 2, 2018

The UWS 2018 Lodging Program is ready for use with 150 UW System hotel contracts available for locations throughout Wisconsin and in our 30 top domestic destinations.  With the addition of 3 national chain-wide agreements and partnerships with 3 consortium organizations, UW travelers will also find government based rates and quality accommodations in over 3000 locations!

These hotels are designated as Most Preferred or Preferred within Concur and have specific rate code names to identify the negotiated rates apart from other published rates available.

Click here to find out more information https://uw.foxworldtravel.com/site-updates/2018-uws-lodging-program-quality-and-affordability/

IRS Increases 2018 Standard Mileage Rates

January 1, 2018

The UW System will implement the I.R.S. increase to the standard mileage rates for autos up from $0.535 to $0.545 and motorcycles up from $0.505 to $0.515 with travel beginning January 1, 2018.