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Instructor Guidelines

The goal of the Wisconsin Community-Based Care and Treatment Training Registry is to increase the health and safety of the residents who live in Wisconsin's community settings through the provision of a standardized curriculum facilitated by qualified instructors. As an approved instructor, you play an integral part in reaching this goal. Guidelines and standards have been created to help instructors maintain approval status and to assure that employees are trained consistently.

To apply as an instructor, renew your approval, and manage your classes, please log into the Instructor Dashboard.

Instructor Dashboard

How to Log In as an Instructor

New instructors should review and follow the guidelines below.

Instructor Training Checklist

The registry team has developed a checklist to help instructors submit classes. Review the Instructor Training Checklist.

Standardized Curriculum

Upon approval, instructors of Fire Safety, Medication Administration, First Aid and Choking and Standard Precautions receive access to the following training materials:

  • Facilitator (Instructor) Guide
    Contains course materials, activities, skills demonstrations, multi-media resources and topical resources.
  • Participant (Student) Guide
    The contents are similar to the Facilitator Guide but do not contain the guidance for instructors.
  • Power Point Presentation
  • Tests with answer keys

The curriculum for these four courses is the only approved curriculum to be used when training employees and to have them placed on the registry for these courses.

All instructors must follow the requirements listed below to maintain approval:
  • Present the entire contents of the curriculum to participants, including videos, activities and skills demonstrations.
  • Provide additional program information that enhances, but does not conflict with, the curriculum.
  • Apply teaching and training techniques that strengthen the presentation and increase the learner’s retention of the material.
  • Provide each participant with a copy of the Participant Guide and any other materials required in the Facilitator Guide. Encourage participants to refer to training materials upon returning to the workplace.
  • The curriculum should be shared only with students and other approved instructors.
  • All participants who successfully complete a training must be added to the Wisconsin Community-Based Care and Treatment Training Registry within ten days of the completion of the class.

Classroom Protocol

You can ensure the best learning environment and maintain the integrity of the classroom by observing the following requirements:

  • Prepare a Class Roster using the template provided.
  • Verify participants information using their government photo identification.
  • Present the training in person. Distance Learning is only permitted with prior approval. Video-based versions of this training are not permitted under any circumstance.
  • Ensure that each participant is present for the entire course.
  • Training presentations must adhere to minimum length requirements: Fire Safety (three hours without testing), Medication Administration (14 hours including testing), Standard Precautions (two hours without testing) and First Aid and Choking (four hours without testing).
  • One fifteen-minute break for every two hours of class time is permitted and counts toward the length requirements.
  • Meal breaks may not be counted toward length requirements.
  • Maintain professional demeanor and conduct; treat participants respectfully.
  • Medication Administration should have a maximum 1:10 instructor to participant ratio.

Testing Protocol

Instructors must administer a test at the end of each course. Each topic has its own testing procedures that must be followed. The Fire Safety, Standard Precautions, and First Aid and Choking classes feature written tests and the Medication Administration class contains a written test and a skills demonstration. Medication Administration instructors must follow the testing procedure as outlined in the information provided with the test forms for the curriculum. All testing materials are sent to the instructor. Please maintain the integrity of the test by following these requirements:

  • Use the most current test questions provided.
  • Do not share test questions with participants in advance of the test.
  • Monitor students to assure independent test responses.
  • Do not allow participants who did not attend the entire course to take the test.
  • Allow and encourage participants to refer to the Participant Guide during the test.
  • Read questions aloud to Fire Safety, Standard Precautions and First Aid and Choking class participants upon request.
  • Medication Administration Instructors are not permitted to provide an oral version of the written or skills exam for Medication Administration.
  • Each participant must answer 90% of questions correctly to pass the written test.
  • Each participant who does not attain a passing score may re-take the test one time on the same day. A second failure requires the participant to re-take the course.
  • Instructors are to collect the participant's original test prior to the retake; both test copies are to be kept for two years.
  • Time allocated for the test in Fire Safety, First Aid and Choking, and Standard Precautions does not count toward minimum course length requirements.

Evaluation Protocol

A post-training evaluation is available to participants. For more information about the training evaluation, please e-mail

The results of the surveys will be monitored and reviewed by Wisconsin Community-Based Care and Treatment Training Registry staff. Instructors will receive a report reflecting the results of their surveys at least yearly. Follow these requirements to ensure that all participants receive sufficient information to complete an online evaluation of the training:

  • Provide each participant with a written copy of the instructor evaluation.
  • Strongly encourage participants to complete the online survey prior to leaving the class.
  • If technology is available, allow participants to complete the survey on the technology or to use their phones to complete the evaluation before they leave the class.

Complete Instructor Evaluation

Employee Registry Protocol

Individuals who successfully complete department-approved training on or after April 1, 2010, are added to a public-access registry located on the Training Registry website. The Employee Registry contains the names of individuals who have successfully completed department-approved courses. The Employee Registry can be accessed by providers, state survey staff and other interested parties to verify that a employee has successfully completed a department-approved course. You must complete the following steps to assure employees you have trained are placed on the registry:

  • Complete class rosters by having participants sign-in on a paper copy upon arrival.
  • Verify participants information using their government photo identification.
  • Within ten days of the class, log into the Instructor Dashboard to register participants, pay the $20 registration fee per student, and add the handwritten/typed class roster. All participants that successfully complete a training must be added to the online Wisconsin Training Registry within ten days of the completion of the class. Download instructions to log into the Instructor Dashboard (pdf).
  • Maintain class participant information, including rosters and test results, for at least two years from the date of the training.

Instructor Registry Protocol

Information about approved instructors is added to a public-access registry. The instructor registry contains the names of approved instructors and their agency, the course topic(s) for which they are approved, their expiration date(s), contact information and training locations. Information is sorted in several ways to accommodate providers, state survey staff and other parties. The registry confirms instructor approval and provides resources for facilities seeking to find instructors of department-approved training. Follow these requirements to ensure the accuracy of the instructor registry:

  • Contact the Wisconsin Community-Based Care and Treatment Training Registry at promptly if your contact information or name changes.
  • Report to within five business days any suspension, expiration or revocation of any license or credential used to gain instructor approval.
  • Changing Instructor Qualification Status: Fire Safety, Standard Precautions, First Aid and Choking and Medication Administration applications list a variety of different ways one can qualify to become an instructor. You may change how you qualified when you renew your instructor status in the Instructor Dashboard.
  • To apply as a Corporate Representative to register participants on behalf of an instructor, please create an account in the Instructor Dashboard and select ‘Corporate Representative’.
    • Instructors that have their own account and wish to also submit on behalf of other instructors must create an account as a Corporate Representative.

Please note that instructor approval for Fire Safety, Medication Administration, First Aid and Choking and Standard Precautions may be suspended or revoked for failure to follow requirements.